Executive Pa

3 weeks ago

Exeter, United Kingdom Reed Business Support Full time

My client, a leading supplier in their field, are seeking an Executive PA to join them to support their CEO working from their Exeter office.

**Job Purpose**

To provide full PA support to the CEO in a fast-pace entrepreneurial organisation.Duties will include forward planning, extensive diary management and travel booking, mailbox management and maintaining high-level internal and external relationships, includingthe Executive team.

**Key Accountabilities**
- Complex diary and meeting management
- Arranging and booking travel itineraries, including chartered flights
- Monitoring and managing the CEO’s mailbox and correspondence, responding and dealing with communication on their behalf
- Ensure agendas/itineraries for meetings are organised proactively and in advance of meetings
- Attend meetings and take confidential meeting minutes, follow up on actions
- Assist information flow and coherence amongst the senior leadership team
- CEO gatekeeper, screening initial enquiries and handling them appropriately
- Carrying out background research and presenting findings
- Build cross-functional relationships with both external and internal stakeholders
- Woking closely with the extended Executive Assistant team, supporting each other to ensure continuity.

**Key Technical Skills and Behaviours**
- Highly confidential
- Discretion, tact and diplomacy
- Trustworthiness & honesty
- Expert communication skills
- Exceptional organisational skills
- Proactive approach
- Great relationship builder and interpersonal skills
- Flexible and approachable
- Problem solver with eager willingness to accept and meet challenges with a ‘can do’ attitude
- Understanding of business processes
- Attention to detail and drive to continuously improve
- Hands-on approach and proven ability to multi-task, work under pressure and to strict deadlines
- Ability to work cohesively as part of an Executive team

**Essential experience**
- At least 5 years of PA experience, ideally at C Suite level

**What you can expect**
- Working in partnership with a respectful, friendly, approachable and entrepreneurial CEO
- Supportive and friendly environment, no blame culture
- Opportunity for growth of scope of work within the role
- New and modern office in a busy and innovative environment
- Fast paced and varied role
- Role autonomy

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