Workshop Administrator

2 weeks ago

Thatcham, United Kingdom National Staff Services Full time

Our clients are seeking applicants for a **Workshop Administrator in Thatcham area**

**During the first approximately 6 months you will be required to work from the Colnbrook location while a relocation of their premises is completed**

**Within the 6 months of working from Colnbrook you will be paid a travel allowance**

**Job Summary**

The Workshop Administrator will provide administrative support across all aspects of the workshop functions and, as directed by the Fleet, Logistics and IT Manager.

**What we're looking for**:

- Microsoft Office (intermediate level)
- Excellent organisational and administrative skills, with the ability to prioritise and juggle a busy workload
- Professional and confident with excellent interpersonal and communication skills. You will have the ability form effective relationships with people at all levels and to communicate well over the telephone, face to face and in writing.
- The ability to work as part of a team
- Proactive and able to work on own initiative without constant supervision.
- The ability to work accurately, with attention to detail
- Previous experience of working in an administrative role

**Main Responsibilities**

The duties and responsibilities of the HR Administrator include but are not limited to the following:
**Vehicle Admin**
- Liaise with Area Managers & the Workshop Foreman on breakdowns with trucks and machines, including vehicles off the road
- Update and maintain the vehicle maintenance records
- Planning and booking vehicles for their PMI and Major Services
- Compile records on hoists & workshop vehicle lifts
- Keep up-to-date records for forklifts in Poyle & other depots
- Arrange for repair/service as and when needed.
- Dealing with DAF recalls, arranging for the vehicles to be booked into the nearest DAF Dealership to have the recall dealt with
- Pay for all truck/van Road Fund Licence with company credit card
- Controlling the on & off hire of all plant. Ensuring the return to hire companies. Reporting any losses/stolen plant, negotiating a final invoice cost for the lost plant.
- Plan and book vehicles/trailers for MOT.
- Report any defects on the fleet hire vans or company cars, arrange for repair with the body repair shop before vehicle is off hired.
- Book any windscreen repair/replacement.
- Book and plan tyre replacement, monitor tyre depths/wear via the monthly fleet check from tyre company, and plan around vehicle inspection for replacement or turn on rim to even out wear on tyres.

**Insurance & Legal Admin**
- Deal with the TfL congestion zone report, call them for any credit notes of trucks that didn’t go through the zone
- Housekeeping on the fleet of vehicles that are listed on the account via the TfL website.
- Deal with any speeding tickets
- Compile all information/paperwork for any RTC’s, and send off to the insurance company.

**Waste Management**
- Booking of pallet collection
- Booking of skip exchange
- Monitor and booking for collection of spent batteries, oil filters, oily rags, spent spray can collection
- H&S
- On the H&S Committee representing the workshop
- PPE (Issuing & Recording who’s had what)
- Dealing with fire Extinguishers

**Other**
- Ordering of Fuel - Derv & Gas Oil, Gas and lubricants, Anti-Freeze
- Ordering of workshop parts for vehicles, vans, trailers & machines and PPE.
- Deal with any invoicing queries, from wrong pricing or credit notes
- Liaising with the Area Managers at their weekly planning meeting on vehicles due for inspection for the next week, arranging to have them available for PMI or Major Service
- Attendance of weekly workshop meetings and any other workshop meetings as required. At which the fleet and building issues to be sorted as well as discussing booked, planned repairs.
- Any other reasonable request from a member of the management team.

**Why NSS?**

NSS is a privately owned company which has been providing a range of recruitment services to different sectors which include Warehouse Operative, Sales Administration placements, team leader placements, technical staff, accounting staff at all levels, business development, IT staff covering a range of positions.

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00-£28,000.00 per year

**Benefits**:

- Company pension

Ability to commute/relocate:

- Thatcham: reliably commute or plan to relocate before starting work (required)

Application question(s):
**Experience**:

- Admin: 2 years (required)

Work Location: One location

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