Team Secretary

1 week ago

Thatcham, United Kingdom Maxim Recruitment Solutions Full time

We're excited to announce an amazing opportunity for someone who thrives on organization and pays close attention to detail Our client is actively searching for a talented individual to join their team as a Secretary. What makes this role even more enticing is the flexibility it offers. As the Team Secretary, you'll be at the heart of our operations, playing a pivotal role in keeping our administrative processes running smoothly and ensuring seamless communication throughout the organization. It's a chance to make a real impact and be an essential part of our team.

Responsibilities: As Team Secretary, your responsibilities will include, but are not limited to:

  • Perform general administrative tasks such as managing correspondence, scheduling appointments, and maintaining records.
  • Support the management team by preparing reports, presentations, and other documentation as required.
  • Coordinate travel arrangements and accommodation for staff members, ensuring cost-effectiveness and timely arrangements.
  • Assist in organizing and coordinating company events, meetings, and conferences, both onsite and virtually.
  • Maintain office supplies and inventory, ensuring availability and reordering when necessary.
  • Manage incoming calls and emails, directing them to the appropriate individuals and responding to inquiries when possible.
  • Handle confidential information with integrity and discretion.
  • Collaborate with team members and departments to streamline administrative processes and improve efficiency.
  • Contribute to the overall organization and tidiness of the office space.
  • Typing up important correspondence and client letters
  • Stay updated on company policies and procedures, implementing them effectively and ensuring compliance.

Requirements: To be successful in this role, you should possess the following qualifications:

  • Previous experience in an administrative role, demonstrating proficiency in handling various administrative tasks and responsibilities.
  • Strong organizational skills, with the ability to prioritize tasks and manage time effectively.
  • Excellent attention to detail and accuracy in data entry, document preparation, and record keeping.
  • Proficiency in using office software, including word processing, spreadsheet, and presentation applications.
  • Effective written and verbal communication skills.
  • Ability to work independently and proactively, taking initiative and problem-solving when necessary.

Benefits: In addition to a competitive salary, we offer the following benefits:

  • Opportunities for professional growth and development through training programs and workshops.
  • Generous holiday and paid time off policies.
  • Retirement savings plan.
  • Collaborative and inclusive work environment, fostering teamwork and cooperation.
  • Life Assurance

Note: This job specification is meant to provide a general overview of the responsibilities and qualifications for an administration role in a hybrid work environment. The specific requirements and benefits may vary throughout the process.

We can’t wait to see your application

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