Commercial Estate Management Support

6 months ago

Brighton, United Kingdom PS&B Estate Management Full time

**Job Title: Estate Management Support**

**Department: Commercial Estate Management**

**Location: Brighton Office**

**Hours: Monday to Friday 09:00 - 17:00 - 1 hr lunch break (35hrs)**

**(Additional hours when necessary, depending on the needs of the business)**

**Report to: Head of Department**

**Holiday Allocation: 25 days per annum**

**Salary: Dependent on age and experience**

**Summary of Job**:To assist the Senior Property Manager in the management of a portfolio of Commercial Blocks and Estates on behalf of Freehold clients located along the South Coast of England and predominantly in or around Brighton & Bognor Regis.**

**Main Tasks & Responsibilities**:

- To assist in the provision of an efficient and effective service to landlords and leaseholders.
- To assisting with Commercial unit inspections which includes arranging the inspection, visiting the site and taking a photographic report of the unit.
- To handle and deal with initial enquiries from lessees relating to repairs, accounts and all aspects of estate and property management.
- To assist with the monitoring and processing of all legal compliances as directed in conjunction with the relevant Property Manager(s). e.g. Fire Risk Assessments.
- To manage the master spreadsheet for service charge budgets and roll forward the budget templates each quarter for Property Managers to take forward.
- To assist Property Manager(s) in compiling replies to Solicitors Enquiries (FME1)
- To assist Property Manager(s) in the reading of leases and in identifying covenants as they apply, predominantly for maintenance and repair.
- To help administer consultations for qualifying major works.
- To assist with obtaining tenders and quotes for the appointment of contactors for planned and reactive maintenance.
- To log and liaise claims with the landlord’s Insurance brokers & claims handlers.
- To liaise with external Surveyors in the administration of projects and one-off diagnostic instructions.
- To assist Property Manager(s) with preparing property information for lease assignments and lease renewals.
- To assist with filing, scanning and re-organisation of electronic filing systems.
- To help provide information for preliminary enquiries made to the accounts dept.
- To keep accurate minutes of all department meetings.
- To carry out mail merges as directed.
- To issue welcome packs to new tenants
- To maintain records of all contact information for landlords and tenants.
- To oversee the upkeep of the contractor Public liability Insurance database.
- To attend properties when required on an ad hoc basis to make basic checks
- To attend Directors meetings and/or AGM’S/Resident meetings either at PS&B offices, at properties or local venues and to take meeting minutes if required.
- To process the distribution of service charge accounts to tenants and landlords and to maintain records
- To liaise with utility brokers and utility companies and maintain records.
- To develop and maintain a culture of good public relations and customer care.

**Person Specification**:

- Full driving licence (preferred)
- Good level of experience in customer service and committed to providing a high standard of customer care.
- Good public relation and communication skills, orally and written, good telephone manner.
- Possess good IT skills particularly in Microsoft Office Suite; primarily word, excel & outlook. Experience of working with a database system e.g. Microsoft Access. Knowledge of QUBE Database is advantageous but not a prerequisite.
- An understanding of property management preferably Commercial and Block Management and the relevant legislation.
- Ability to communicate effectively with people at all levels, e.g. freeholders, tenants, solicitors, contractors etc.
- A basic knowledge of various building construction forms and techniques for their repair and maintenance is advantageous but not a prerequisite.
- An appreciation of the legislation framework relating to leasehold management.
- Be a team player and be prepared to work from any of our offices or if necessary, from home.

**Please Note**:
**Job Types**: Full-time, Permanent

Pay: Up to £22,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Free flu jabs
- Life insurance
- Referral programme

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Admin: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: PSB044

  • Estate Management Support

    6 months ago

    Brighton, United Kingdom PS&B Estate Management Full time

    **Job Title: Estate Management Support** **Department: Estate Management** **Location: Brighton** **Hours: Monday to Friday 09:00 - 17:00 - 1 hr lunch break (35hrs)** **(Additional hours when necessary, depending on the needs of the business)** **Report to: Head of Department/Property Manager** **Holiday Allocation: 25 days per annum** **Training:...

  • Commercial Property Specialist

    3 days ago

    Brighton, Brighton and Hove, United Kingdom Flude Commercial Full time

    Job OverviewAbout Flude CommercialFlude Commercial is a leading regional firm of Chartered Surveyors providing a range of services to clients who own or occupy real estate. Our team focuses on the commercial property markets in Sussex and Hampshire, with over 25 years of experience operating in the South Coast property market.We are seeking an experienced...

  • Expert in Commercial Real Estate Transactions

    3 days ago

    Brighton, Brighton and Hove, United Kingdom Sussex Law Society Full time

    Sussex Law Society OverviewWe are a forward-thinking law firm that invites you to join our vibrant team. Recognised as a top 50 Law Firm by the Financial Times, we foster a unique, inclusive culture without traditional hierarchies or secretaries.Job Title: Expert in Commercial Real Estate TransactionsWe are looking for a dynamic and commercially-minded...

  • Senior Agency Surveyor

    3 days ago

    Brighton, Brighton and Hove, United Kingdom Flude Commercial Full time

    Job DescriptionFlude Commercial is an independent, regional firm of Chartered Surveyors regulated by the RICS. We specialise in advising clients who own or occupy real estate, offering a range of services including lettings and sales, property development, and investment. With offices in Brighton, Chichester, and Portsmouth, we predominantly focus on the...

  • Commercial Real Estate Accounting Professional

    7 hours ago

    Brighton, Brighton and Hove, United Kingdom IKO Industries Ltd. Full time

    About IKO Industries Ltd.IKO Industries Ltd. is a Canadian-owned and operated business with a strong reputation for quality and excellence. We are committed to hiring people who share our values of quality, integrity, and trustworthiness.Job Description:We are seeking a highly skilled Commercial Real Estate Accounting Professional to join our team. The ideal...

  • Portfolio Manager

    4 days ago

    Brighton, Brighton and Hove, United Kingdom Hawk Brown Recruitment Full time

    Job Description: Portfolio Manager - EstatesWe are seeking an experienced Portfolio Manager - Estates to join our team at Hawk Brown Recruitment. The ideal candidate will have a strong background in estate management and be able to lead and support a team of Estate Managers to deliver exceptional results.The Portfolio Manager - Estates will be responsible...

  • Estates Grounds Manager

    4 days ago

    Brighton, Brighton and Hove, United Kingdom Sussex Community NHS Foundation Trust Full time

    Maintenance Specialist RoleWe are looking for a highly skilled Maintenance Specialist to join our team at Sussex Community NHS Foundation Trust. The role involves ensuring the reliability of building maintenance, engineering infrastructure, and systems, and managing the upkeep of the Estates Grounds and Gardens.Responsibilities and RequirementsThe successful...

  • Arboriculture and Estate Management Lead

    3 weeks ago

    Brighton, Brighton and Hove, United Kingdom Ad Warrior Full time

    About the Role:As Arboriculture and Estate Management Lead, you will play a critical role in ensuring the long-term sustainability and beauty of Poplar HARCA's estates. You will be responsible for managing all aspects of tree care, from planting and maintenance to pruning and removal. Your expertise will also extend to advising on estates management...

  • Associate Director of Business Development

    2 days ago

    Brighton, Brighton and Hove, United Kingdom Flude Commercial Full time

    About the RoleFlude Commercial is a leading regional firm of Chartered Surveyors regulated by the RICS. We provide a range of services to clients who own or occupy real estate, including lettings and sales, property development, and investment. With offices in Brighton, Chichester, and Portsmouth, we focus on the commercial property markets of Sussex and...

  • Estate Planning Expert

    3 days ago

    Brighton, Brighton and Hove, United Kingdom Sussex Law Society Full time

    About the RoleA Private Client Specialist is sought by Sussex Law Society to join their vibrant team in Brighton & Hove. The successful candidate will work on a variety of private client matters, including estate planning, wills, lasting powers of attorney, and probate services.In this dynamic role, you will provide high-quality legal services to a diverse...

  • Senior Property Advisor

    1 week ago

    Brighton, Brighton and Hove, United Kingdom Flude Commercial Full time

    **About Flude Commercial**We are an independent, regional firm of Chartered Surveyors regulated by the RICS who specialise in advising clients who own or occupy real estate.The firm provides a range of services to include lettings and sales, property development and investment, asset management, lease advisory, valuations and property management.We have...

  • Estate Planning Specialist

    4 weeks ago

    Brighton, Brighton and Hove, United Kingdom Acumen Law Full time

    We are seeking a skilled Estate Planning Specialist to join our team at Acumen Law. This is an exciting opportunity for a motivated professional with expertise in private client work.Job Summary:As an Estate Planning Specialist, you will be responsible for advising clients on estate planning to ensure the efficient transfer of wealth and assets. You will...

  • Estate Agent

    6 months ago

    Brighton, United Kingdom VC Estates Full time

    Join VC Estates on a unique journey where you have the opportunity to work for yourself, leveraging your existing estate agency knowledge and experience. As a VC Agent, you'll be empowered to grow your own business, providing exceptional service, maximizing earnings, and achieving your personal and professional goals. **Responsibilities**: - Develop and...

  • Real Estate Lawyer

    5 days ago

    Brighton, Brighton and Hove, United Kingdom Staff Recruit Full time

    Senior Real Estate AttorneyThis prestigious law firm, with offices in Kent and East Sussex, is known for its excellent reputation, comprehensive training programs, competitive salary, benefits package, career advancement opportunities, and welcoming work environment.The successful candidate will be based in either the Brighton or Tonbridge office, working...

  • Electrical Estates Management Professional

    4 weeks ago

    Brighton, Brighton and Hove, United Kingdom University Hospitals Sussex NHS Foundation Trust Full time

    About This RoleAs an Electrical Estates Manager at University Hospitals Sussex NHS Foundation Trust, you will be responsible for leading a team of engineers to ensure the timely, safe, efficient, and cost-effective delivery of estates operational and maintenance services.Main ResponsibilitiesManage engineering (Electrical) services for the Trust, ensuring...

  • Mechanical Estates Manager

    2 months ago

    Brighton, United Kingdom University Hospitals Sussex NHS Foundation Trust Full time

    Job overview The post holder will be expected to manage a timely, safe, efficient and cost-effective estates operational and maintenance service. Responsible to the Deputy Head of Estates with line management responsibility for all Mechanical operational, trade, specialist technicians, charge hands and supervisors, working within the Estates...

  • Electrical Estates Manager

    4 weeks ago

    Brighton, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    Job summary The post holder will be expected to manage a timely, safe, efficient and cost-effective estates operational and maintenance service. Responsible to the Deputy Head of Estates with line management responsibility for all operational Electrical , trade, specialist technicians, charge hands and supervisors, working within the Estates...

  • Commercial Real Estate Accounting Professional

    7 days ago

    Brighton, Brighton and Hove, United Kingdom IKO Industries Ltd. Full time

    We are seeking a skilled Senior Accountant to join our team at IKO Industries Ltd.About the RoleThis position involves providing financial support to our organization, including preparing journal entries, accruals, and bank reconciliations.Key Qualifications:Advanced proficiency in MS Excel.Experience with MRI and/or QuickBooks is an asset.Excellent...

  • Estates Helpdesk Operative

    6 months ago

    Brighton, United Kingdom Sussex Community NHS Foundation Trust Full time

    To assist in the running of the Estates helpdesk, including provision of an Efficient and comprehensive administrative/secretarial service to the Estates managers, maintaining confidentiality at all times. The role holder is expected to work largely unsupervised, using their own initiative and be able to plan and co-ordinate multiple tasks. A key element of...

  • Will and Estate Administration Coordinator

    8 hours ago

    Brighton, Brighton and Hove, United Kingdom Additional Resources Ltd. Full time

    We are seeking a Will and Estate Administration Coordinator to join our team, providing exceptional support to our clients and colleagues. This full-time position comes with a salary range of £28,000 - £38,000 and excellent benefits.The successful candidate will have experience in handling client instructions, Wills, and estate administration, as well as...