Clerk to Kingsbrook Parish Council and Responsible

3 months ago

Aylesbury, United Kingdom Kingsbrook Parish Council Full time

**Job Purpose**:
As Head of the Paid Service to develop and manage policy, strategy and operations across the Council’s services by working with Councillors, external bodies and staff and to carry out functions required by law as the Council’s Proper Officer whilst providing inspirational leadership to all Council staff and seeking opportunities to develop the Council’s services and facilities to meet the needs of the community.

**Duties and Responsibilities: Clerk**

In compliance with all statutory obligations or other laws, provisions and notices governing or affecting the running of the Council:

- 1. To carry out all the functions required by law as the Proper Officer of the Council, and in particular to serve or issue all the statutory notifications required of a Local Authority’s Proper Officer in a timely manner, including:

- (a) ensuring that all meetings of the Council and of its Committees, Sub-Committees and Working Parties are clerked and minutes approved, attending personally other than where such duties have been delegated to another Officer, and maintaining Councillors’ attendance records;
(c) ensuring the confidentiality of those Council matters which are not in the public domain to comply with all relevant law;
(d) preparing and publishing the Council’s Annual Report;
(e) taking appropriate action to ensure that all Council elections are arranged and held successfully;
(f) ensuring that all health and safety obligations required by the Health and Safety at Work Act and other related legislation are met and all necessary risk assessments are undertaken.

2. To advise the Council on, and assist in the formation of, all necessary procedures and policies to be followed in respect of the Council’s activities, and in particular to produce all the information required for the Council to make effective decisions, including:

- (a) being the Council’s principal adviser on all policy issues, including keeping up to date with current and forthcoming changes in legislation, advising the Council accordingly, and ensuring that all Council policies and procedures meet statutory requirements.

(b) receiving, issuing and drawing to the attention of the Council all correspondence and documents relevant to the activities, instructions or policies of the Council;
(c) evaluating reports and other data relating to the activities of the Council, drawing up proposals and preparing reports for consideration by the Council (where appropriate drawing on external expertise), and advising on both the practicability and likely effects of the proposed courses of action.

(d) ensuring that, in consultation with appropriate Councillors, agendas for meetings of the Council and Committees are prepared and published;
(e) being the principal adviser to the Council on matters of ceremony and civic protocol, making appropriate arrangements for civic and/or ceremonial functions and occasions, and attending such occasions to support the Chair of Council.

3. To record and ensure the implementation of the instructions of the Council in connection with its function as a Local Council, in accordance with its policies, including:
- (a) monitoring the implementation of the policies of the Council to ensure they are achieving the desired result and where appropriate suggesting modifications;
(b) undertaking all necessary actions required by the Neighbourhood Plan and similar exercises affecting the Council, including all necessary consultations.

(c) organising and managing complex Parish Council projects, including arranging all necessary actions including consultations, communications, and legal and technical requirements to achieve the objectives required by the Council.

4. To be accountable to the Council for the effective management of all its resources and staff, and to ensure that the Council’s civic and administrative functions and services are performed professionally, reporting to the Council as and when required, including:

- (a) managing the Council’s business planning process effectively including workforce planning;
(b) keeping services and activities under continuous review, and identifying, planning and implementing improvements in quality, efficiency and effectiveness;
(c) heading the Council’s paid service and supervising all staff to ensure they perform to expected standards in keeping with the policies of the Council and within employment law and the Equality Act 2010.

(d) Undertaking all necessary activities in connection with the conditions of employment and work of the staff, including undertaking all staff annual performance appraisals to develop them into an effective and cohesive team.

(e) being responsible for the management, maintenance, cleanliness, use and security of all the Council’s properties and facilities, whether through direct management or through contracts, agreements or partnerships with other parties or providers.

(f) instigate and manage disciplinary, redundancy,

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