Executive Assistant to CEO

4 weeks ago


Gillingham, United Kingdom Octopus Personnel Full time

We are searching for an Executive Assistant to join a conservation charity based in Gillingham, Dorset.

**What you will do as Executive Assistant**

As Executive Assistant you will provide broad support to the CEO and the Founder in a wide range of activities and all administrative functions. Much of your time will be spent managing the high volume of communications received by the two senior executives, as well as helping to coordinate their day-to-day schedules and overseas travel diaries.
- Full diary management
- Manage both domestic and international travel logistics.
- Arrange board meetings and prepare associated documents.
- Support the management of communications with Trustees and Ambassadors
- Draft a broad range of external communications.
- Ensure that external documents and presentations conform to brand guidelines.
- Read and summarise a range of external documents.
- Support internal communications.
- Maintain detailed contact information on the Salesforce database.
- Work with the events team to assist with the organisation and coordination of fundraising events and receptions.
- Prepare and submit expense claims.
- Provide essential administration services.

**Skills and experience**

The successful applicant will be able to prioritise and manage many of these activities autonomously and will come to the position with a proven track record of operating in a similar function.
- Excellent English language skills
- Excellent attention to detail
- Ability to work both autonomously and as part of a team.
- Ability to build strong working relationships both internally and externally.
- Good organisation, time management and ability to focus on a specific task.
- (as well as multi-tasking)
- Good knowledge of Microsoft Office
- Experience of working closely with senior executives
- Good knowledge of Adobe, or similar design software and Salesforce would be useful.

**What you will receive.**

25 days holiday, private healthcare, and death-in-service life insurance.

The role will be based in Gillingham, Dorset, with the potential for some limited working from home, as well as travel to London and potentially elsewhere on occasion.

Octopus Personnel is focused on equality and believes in the value of our diverse characteristics that make each one of us unique. We are committed to inclusive recruitment policies, where everyone is welcome to register.

**Job Types**: Full-time, Permanent

Pay: £35,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Gillingham, SP8 4UA: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: 600/5


  • Executive Assistant

    3 hours ago


    Gillingham, United Kingdom Mid Kent College Full time

    **Job reference**: 109EA/SF03 **Job title**: Executive Assistant **Department**: Corporate Support **Location**: Medway Campus **Salary**: Support Grade F £31,481 - £37,013 per annum (pro rata) **Job type**: Support **Closing date**: 04/07/2023 **Closing time**: 23:59:00 Introduction Are you a skilled and ambitious Executive Assistant looking to...

  • Workshop Assistant

    23 hours ago


    Gillingham, United Kingdom Mobiloo CIC Full time

    Job Description: Workshop Assistant at Mobiloo Position: Workshop AssistantLocation: Gillingham, Dorset, UKType: Part-time (3-4 hours per day) About Mobiloo: Mobiloo is proud to be the world’s first mobile, accessible toilet and changing facility, a vital resource for the quarter of a million disabled individuals in the UK who need specialised facilities...


  • Gillingham, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a very successful and large scale, who are recruiting for a Product Marketing Executive who is very creative and digitally minded. The role is a permanent, hybrid opportunity. Working hours - Hybrid working, 2 days in the offices in Gillingham and 3 days from home. **This role would...


  • Gillingham, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a highly successful and well-established organisation, who are recruiting for a **Product Marketing Executive **who is very creative and digitally minded. The role is initially a 9 month Fixed Term Contract with potential to extend. **Working hours** - Hybrid working. 2 days in the...


  • Gillingham, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a very successful and large scale, who are recruiting for a Product Marketing Executive who is very creative and digitally minded. The role is a permanent, hybrid opportunity.Working hours - Hybrid working, 2 days in the offices in Gillingham and 3 days from home.**This role would really...


  • Gillingham, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a very successful and large scale, who are recruiting for a Product Marketing Executive who is very creative and digitally minded. The role is a permanent, hybrid opportunity.Working hours - Hybrid working, 2 days in the offices in Gillingham and 3 days from home. **This role would...


  • Gillingham, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a very successful and large scale, who are recruiting for a Product Marketing Executive who is very creative and digitally minded. The role is a permanent, hybrid opportunity. Working hours - Hybrid working, 2 days in the offices in Gillingham and 3 days from home. This role would...

  • Admin Assistant

    1 month ago


    Gillingham, United Kingdom Dextra Group Full time

    Dextra Group plc. is the largest privately owned lighting manufacturer in the UK. With over 40 years of experience, our commitment to total service and in continuous investment enables us to be at the cutting edge of luminaire development, whilst remaining competitive, efficient and client focused. **Main duties & responsibilities**: - Receiving incoming...

  • Parts Sales Executive

    2 weeks ago


    Gillingham, United Kingdom TPS Full time

    TPS Parts Sales ExecutiveRemember to check your CV before applying Also, ensure you read through all the requirements related to this role.Who are TPS?TPS provides independent garages and bodyshops with the high-quality Genuine Parts and products which customers need to ensure they can service and repair Volkswagen Group vehicles. TPS is part of the...


  • Gillingham, Kent, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a very successful and large scale, who are recruiting for a Product Marketing Executive who is very creative and digitally minded. The role is a permanent, hybrid opportunity. Working hours - Hybrid working, 2 days in the offices in Gillingham and 3 days from home. **This role would...

  • Marketing Executive

    16 hours ago


    Gillingham, United Kingdom Recruit Select Full time

    The role will be full of variety and the candidate will need to be able to turn their hand to a multitude of tasks including developing and implementing marketing and advertising campaigns; tracking sales data; maintaining promotional materials inventory; planning meetings and trade shows and exhibitions; maintaining databases; and preparing reports. ...


  • Gillingham, Kent, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a very successful and large scale, who are recruiting for a Product Marketing Executive who is very creative and digitally minded. The role is a permanent, hybrid opportunity. Working hours - Hybrid working, 2 days in the offices in Gillingham and 3 days from home. **This role would...


  • Gillingham, Kent, United Kingdom Diamond Search Recruitment Ltd Full time

    Diamond Search Recruitment are delighted to be representing our client, a very successful and large scale, who are recruiting for a Product Marketing Executive who is very creative and digitally minded. The role is a permanent, hybrid opportunity. Working hours - Hybrid working, 2 days in the offices in Gillingham and 3 days from home. **This role would...


  • Gillingham, Kent, United Kingdom Freight Personnel Full time

    Our client is a well-established export and import full load and groupage services to Western and Eastern Europe. We are now recruiting for a Freight sales Executive to sell and promote road freight logistics services in the South of the UK, covering Home Counties/South of England you can sell anywhere in the South of the UK. You can be based anywhere from...


  • Gillingham, Kent, United Kingdom Rainham Mark Grammar School Full time

    Assistant HeadteacherRainham Mark Grammar SchoolFrom September 2024Salary Leadership Scale: L14-L18We are looking to appoint an enthusiastic and exceptional Assistant Headteacher who will play a key role in our dynamic leadership team. The successful candidate will have a clear and ambitious vision to grow and enhance our Sixth Form provision, through...


  • Gillingham, United Kingdom Tiger Resourcing Group Full time

    Senior Electronics Hardware Design EngineerRead all the information about this opportunity carefully, then use the application button below to send your CV and application.Within the Electronics Engineering team, develops electronics designs to fulfil customer and legislative requirements in a challenging context of high-volume manufacturing, high quality,...


  • Gillingham, United Kingdom Tiger Resourcing Group Full time

    Senior Electronics Hardware Design EngineerWithin the Electronics Engineering team, develops electronics designs to fulfil customer and legislative requirements in a challenging context of high-volume manufacturing, high quality, and harsh environment. Electronic Control Unit products are for use in our current portfolio and for future propulsion systems....


  • Gillingham, United Kingdom Tiger Resourcing Group Full time

    Senior Electronics Hardware Design EngineerRead all the information about this opportunity carefully, then use the application button below to send your CV and application.Within the Electronics Engineering team, develops electronics designs to fulfil customer and legislative requirements in a challenging context of high-volume manufacturing, high quality,...


  • Gillingham, United Kingdom Tiger Resourcing Group Full time

    Senior Electronics Hardware Design EngineerWithin the Electronics Engineering team, develops electronics designs to fulfil customer and legislative requirements in a challenging context of high-volume manufacturing, high quality, and harsh environment. Electronic Control Unit products are for use in our current portfolio and for future propulsion systems....


  • Gillingham, United Kingdom Tiger Resourcing Group Full time

    Job DescriptionSenior Electronics Hardware Design EngineerWithin the Electronics Engineering team, develops electronics designs to fulfil customer and legislative requirements in a challenging context of high-volume manufacturing, high quality, and harsh environment. Electronic Control Unit products are for use in our current portfolio and for future...