Travel & Expenses Specialist (9-12 Month Ftc)

2 months ago


London, United Kingdom Kao Corporation Full time

Founded in Japan in 1887, Kao is passionate about making a difference in people's lives with our high-quality products and services to create a Kirei Life for all - a beautiful life that respects the needs of our consumers and customers as well as the planet. We never compromise on quality and craft our products with care for the consumer and the environment. As a company driven by purpose and strong corporate values, we pride ourselves to be listed among the World´s Most Ethical Companies since 16 consecutive years. Our corporate philosophy, the Kao Way, guides us in everything we do - acting with integrity, courageously driving innovation, and treating each other with trust and respect.

**The Role**:
This position will be mainly dealing with day to day T&E activities such as Concur administration with master data, user account, expense submission and Finance policy awareness. Part of the role will also be credit card administration, add/remove card holders, credit card reconciliation of expenses and follow up on old items. In addition daily operation related to car fleet coordinating new orders, support to drivers and contact with leasing company.

Fleet, T&E Specialist is part of Fleet, T&E team within Business Services covering EMEA. Overall responsibilities covers:
1) Ensure correct, efficient and timely expense processing.

2) Concur user account and system maintenance administration

4) Employee training, policy awareness and support

5) Travel Management support in coordination with travel agency

6) Fleet Management coordination supporting drivers with lease car

7) Audit support when needed.

**What You Will Do**:
This position will be mainly dealing with day to day T&E activities such as Concur administration with master data, user account, expense submission and Finance policy awareness. Part of the role will also be credit card administration, add/remove card holders, credit card reconciliation of expenses and follow up on old items. In addition daily operation related to car fleet coordinating new orders, support to drivers and contact with leasing company
- Service minded employee support via mail, phone and chat
- Audit/approve expense reports in Concur
- Concur administrator
- Add/remove credit card holders
- Monitor and follow up on credit card submission
- Audit expense receipt
- Reconcile and clear credit card statement in SAP
- Good understanding of Travel and Expense policy
- Support with operational metrics reporting
- Assists with external and internal audits
- Actively drive improvement in OLA and KPI's
- Collaborative working across teams for FSSC and Kao general objectives
- Additional requirements and ad hoc requests as assigned.

**How we work**: Having been selected among the World´s Most Ethical Companies for 16 consecutive years, we are a company with a purpose and strong corporate values. We never compromise on quality and craft our products with care for the consumer and the environment. At Kao, each employee can actively shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.

**What we offer**: A friendly and flexible work environment with competitive salaries, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward entrepreneurial thinking and innovation.

LI-Hybrid



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