Site Administrator

4 days ago

York, United Kingdom Edge Careers Full time

Edge Careers are recruiting for a Site Administrator in the North Yorkshire area. The role will be providing clerical support to the project team, responsible for all administration and reception duties.

**Start: ASAP**

**Monday - Friday**

**8am - 5pm**
- **Key Responsibilities**:_

Reception Duties, including:

- Answer all calls efficiently and courteously. Take accurate messages and pass these on as quickly as possible.
- Greet all guests in a friendly, professional and courteous way, ensuring all signing in procedures are adhered to.
- Maintain the reception/ visitors area ensuring that it is tidy at all times, monitor parking/ advise if vehicles need to be moved.
- Monitor the security i.e alarms, keys and access to the building.
- Deal with the incoming and outgoing post, and ensure it is distributes correctly, quickly and in accordance with QA procedures.
- Be an ambassador for the company at all times i.e smart appearance, image and confidentiality.
- Management of meeting rooms and meeting hospitality.
- Handle deliveries and keep organised delivery notes.
- Managing an updated contact list for the site.
- To administer the operation of a sign in process for fire safety purposes.

Administration duties, including:

- Responsible for site office set up and ongoing forms; filing system, spreadsheets, sign in sheet, project-specific forms, etc.
- Instigate systems for smooth running of the site administration.
- Preparation and distribution of high quality documents, e.g presentations, submissions, reports, site signage, minutes, etc.
- Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
- Maintain QA procedures.
- Responsible for the upkeep of the filing system.
- Keep noticeboards up to date; safety/marketing/company announcements.
- Keep stock of, and order cleaning supplies, stationery and copier suppliers.
- Keep stock of, issue to site team, and order PPE.
- Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
- Processing induction forms, RAMS, permits to work and toolbox talk documentation.
- Monitor expired CSCS Cards, etc and report to Site Manager.
- Collating daily labour returns.
- Flexibility in handling other administration needs of the project team.
- Assist with chasing subcontractors for close out of snagging items.
- Assist with O&M Collation and archiving.
- Uploading documents to VFP.
- Possible cover for document controller.
- **Experience and Skills**_
- Diligent and reliable
- Pride in work
- Interest in wider project and industry
- Able to communicate with all levels of stakeholders
- Helpful and flexible
- Uses own initiative
- Able to prioritise tasks effectively
- Time Management
- Able to work under pressure
- **Underpinning Training & CPD**_
- Proficient in all Microsoft Office programmes **(required)**:

- Proficient in using the Document managing system Viewpoint for project **(Desirable)**

**Job Types**: Full-time, Temporary contract

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 3 years (preferred)
- Microsoft Office: 3 years (required)
- Viewpoint for Project: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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