Site Administrator

6 months ago


York, United Kingdom R.T.L Group Ltd Full time

To provide clerical support to the project team, responsibile for all administration and reception duties.

**Key Responsibilities**
**Receptions duties, including**:

- Answer all calls eddiciently and courteously. Take accurate messages and pass these on as quickly as possible.
- Greet all guests in a firendly, professional and courteous way, ensure signing in procedures are adhered to.
- Maintain the reception/visitors area ensuring that it is tidy at all times, monitor parking/advise if vehicles need to be moved.
- Monitor the security i.e. alarms, keys and access to the building.
- Deal with the incoming and outgoing post, and ensure it distributed correctly, quickly and in accordance with QA procedures.
- Be an ambassador for the company at all times i.e. smart appearance, image, and confidentiality.
- Meeting room management and meeting hospitality.
- Handle deliveries and keep organised delivery notes.
- Managing an updated contact list for the site.
- To administer the operation of a sign in process for fire safety purposes.

**Administration duties, including**:

- Responsible for site office set up and ongoing forms: filing system, spreadsheets, sign in sheet, project-specific forms, etc.
- Instigate systems for smooth running of the site administration.
- Preparation and distribution of high quality documents, e.e. presentations, submissions, reports, site signage, minutes, etc.
- Keep accurate and up to date records of telephone lists, holidays, sickness, HSEQs documents.
- Maintain QA procedures.
- Responsibile for the upkeep of the filing system.
- Keep noticeboards up to date: safety/marketing/company annoucements.
- Keep stock of and order cleaning supplies, stationery and copier suppliers
- Keep stock of, issue to site team, and order PPE.
- Collate, prepare and follow up for information on monthly/weekly progress reports, with tight deadlines.
- Processing induction forms, RAMS, permits to work and toolbox talk documentation.
- Monitor expired CSCS cards, etc and report to Site Manager.
- Collating daily labour returns.
- Flexibility in handling other administrative needs of the project team.
- Assist with chasing subcontractors for close out of snagging items.
- Assist with O&M collation and archiving.
- Uploading documents to VFP.
- Possible cover for document controller.

**Underpinning Training & CPD**
**Required**
- Proficient in all Microsoft Office programs

**Desirable**
- Proficient in using the Document management system Viewpoint for Project (VFP)

**Job Types**: Full-time, Contract
Contract length: 12 months

**Salary**: £12.00-£15.00 per hour

**Experience**:

- construction administration: 3 years (required)

Work Location: In person

Reference ID: s.c


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