Administrative Assistant

4 weeks ago

Bristol, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 266456**Salary**:

- £20,103**Job grade**:

- Administrative Assistant**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Southmead Hospital, Bristol, BS10 5NB. *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available. *About the job

**Job summary**:

- The post holder will assist the Laboratory Office Manager in providing personnel and administrative functions, ensuring that an efficient and effective administrative service is provided to the laboratories, its staff, its customers and UKHSA Bristol.**Job description**:
Job Responsibilities:

- To perform general offices duties including typing, filing, photocopying etc.
- To answer telephone queries from external callers and take and pass on messages for senior staff of the laboratory.
- To perform any other duties required by the Office Manager
- To communicate effectively with all members of the microbiology team at all times
- Other lab staff within Microbiology Services
- Trust Pathology and University staff
- To attend and participate in relevant meetings and updates on an _adhoc _basis.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Person specification**:

- GCSE or O level in Maths and English
- Understanding of the importance of Confidentiality
- Ability to communicate effectively with good telephone manner.
- Ability to work as a team.
- An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

**Benefits**:
**Working for the UKHSA**

**Benefits**
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices, 30 Hours Free Childcare, Tax-Free Childcare and More, Help with Costs, GOV.UK

Things you need to know

**Selection process details**:
**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

This competition will involve an interview by video.

Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
- Making Effective Decisions
- Communicating and Influencing
- Working Together
- Delivering at Pace
- Adaptable
- Organiser
- Precise

**Expected Timeline**:
**Eligibility Criteria**

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)

Nationality requirements
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

**Security clearance level requirement**

Check just a basic check is required

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.

**Please Note**

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete basic personnel security standard checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turk

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