Clerk to The Board of Trustees
3 months ago
POSITION: CLERK TO THE BOARD OF TRUSTEES
**JOB DESCRIPTION**
**JOB PURPOSE**:
Provide advice and guidance to the board of trustees on governance, constitutional and procedural matters. A professional clerk will contribute towards the efficient functioning of the board and its committees by providing:
- Administrative and organisational support;
- Guidance to ensure that the board works in compliance with the appropriate legal and regulatory frame
- work, and understands the potential consequences for noncompliance; and
- Advice on procedural matters relating to the operation of the board.
**REPORTING TO**:
Chair of Trustees
**Main responsibilities/duties of job**
**1. Provide advice to the trustees**
- Ensure that all trustees are aware of their statutory responsibilities, especially their responsibility for safeguarding the welfare and promoting the well-being of all pupils at the school.
- Advise the trustees on governance legislation and procedural matters where necessary before, dur
- ing and after meetings.
- Know where to access appropriate legal advice, support and guidance, and where necessary seek advice, support and guidance from third parties on behalf of the trustees.
- Inform the trustees of any changes to their responsibilities as a result of a change in school status or changes in the relevant legislation.
- Advise the board of the regulatory framework for governance (Company Law, Charity Law, Articles of Association).
- Offer advice and best practice in governance, including on committee structures at body and self
- evaluation.
- Ensure that statutory policies are in place and regularly reviewed by staff and ratified by trustees as possible.
- Advise on the annual calendar of meetings and tasks.
- dress.
- Contribute to the induction of trustees taking on new roles, in particular the chair of the body or chair of a committee.
- Identifies priorities, anticipates issues which may arise and draw these matters to the chair’s atten
- tion and proposes recommendations.
**2. Effective administration of meetings**
- Liaise with trustees to convene meetings as required
- With the chair and headteacher, prepare a focused agenda for the board and its committees.
- Liaise with those preparing papers to make sure they are available on time, and distribute the agenda and papers as required by legislation of the articles of association.
- Ensure the meetings are quorate.
- Record the attendance of trustees at meetings (and any apologies - whether they have been ac
- cepted or not), and take appropriate action in relation to absences, including advising absent trus
- tees of the date of the next meeting.
- Draft minutes of the meetings, indicating who is responsible for any agreed action with timescales, and send drafts to the chair and headteacher.
- Circulate the approved minutes to the Board within the agreed timescale.
- Follow up any agreed action points with those responsible and inform the chair of progress.
- Manage the trustees sharepoint folder ensuring papers are files in the correct folder.
**3. Membership**
- Advise trustees in advance of the expiry of a trustee’s term of office and the impact of this on the body’s capacity and skills mix.
- Establish, in discussion with the board, open and transparent vacancy filling processes and proce
- dures for election and appointment so elections or appointments can be organised in a timely man
- ner.
- Chair the part of the meeting at which the chair is elected, giving procedural advice concerning con
- duct of this and other elections.
- Collate and maintain information about trustees such as any other pecuniary interests and establish if there are any conflicts of interest.
- Ensure Disclosure and Barring (DBS) has been carried out on any trustee when it is appropriate to do so.
- Maintain a record of training undertaken by members of the body.
- Maintain meeting attendance records and advise the chair of potential disqualification through lack of attendance.
- Advise the board on succession planning (of all roles, not just the chair).
- To lead the induction and training of new governors in line with statutory requirements and to ad
- minister the process in accordance with the principles outlined in the AGBIS Guidelines for Gover
- nors.
**4. Manage information**
- Maintain up to date records of the names, addresses and category of trustees and their term of of
- fice, and inform the body and any relevant authorities of any changes to its membership.
- Maintain copies of current terms of reference and membership of any committees and working par
- ties and any nominated trustees e.g. SEND, safeguarding
- Maintain a record of signed minutes of meetings in school, and ensure copies are sent to relevant bodies on request and are published as agreed at meetings.
- Maintain records of trustee correspondence.
- Ensure copies of statutory policies and other school documents approved by the trustees are kept in school and published as agree
-
Technical and Trustee Services Executive
4 months ago
Kingston upon Thames, United Kingdom Unilever Full timeJob Title: Technical and Trustee Services Executive Location: Kingston Head Office' JOB PURPOSE UNILEVER UK & Ireland PENSIONS (UUKP) UUKP is a friendly team that believes in supporting and helping each other and that values getting things right. UUKP is responsible for providing expert pension services for Unilever’s UK pension arrangements...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and outsourced Third Party Administrators.Key...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and outsourced Third Party Administrators.Key...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and outsourced Third Party Administrators.Key...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and outsourced Third Party Administrators.Key...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and outsourced Third Party Administrators.Key...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and outsourced Third Party Administrators.Key...
-
Trustee
4 months ago
Newcastle upon Tyne, United Kingdom TribePost Full timeThe Oaklea Trust are looking to recruit for their Board of Trustees **Trustee** We are looking to recruit trustees at The Oaklea Trust, which is a charity (Registered Charity No 1091722) and its subsidiary Right2Work, which operate across the North of England. We work with a range of stakeholders and partners, seeking to provide the finest support for...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeJob Title: Pensions Technical and Trustee Services ExecutiveUnilever is seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeJob Title: Pensions Technical and Trustee Services ExecutiveUnilever is seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in providing technical pensions expertise to our Trustees, Company, and...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in ensuring the effective management of our pension schemes and providing expert technical advice to our Trustees and...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in ensuring the effective management of our pension schemes and providing expert technical advice to our Trustees and...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in ensuring the effective management of our pension schemes and providing expert technical advice to our Trustees and...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeAbout the RoleWe are seeking a highly skilled and experienced Pensions Technical and Trustee Services Executive to join our team at Unilever. As a key member of our Pensions Technical and Trustee Services team, you will play a critical role in ensuring the effective management of our pension schemes and providing expert technical advice to our Trustees and...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeJob Title: Pensions Technical and Trustee Services ExecutiveLocation: Kingston Head OfficeJob Purpose:Unilever UK & Ireland Pensions (UUKP) is a friendly team that believes in supporting and helping each other and values getting things right. We are responsible for providing expert pension services for Unilever's UK pension arrangements and some of the Irish...
-
Kingston upon Thames, Greater London, United Kingdom Unilever Full timeJob Title: Pensions Technical and Trustee Services ExecutiveLocation: Kingston Head OfficeJob Purpose:Unilever UK & Ireland Pensions (UUKP) is a friendly team that believes in supporting and helping each other and values getting things right. We are responsible for providing expert pension services for Unilever's UK pension arrangements and some of the Irish...
-
Trustee (Finance)
4 months ago
Stratford-upon-Avon, United Kingdom Stratford Youth Collective Full timeDo you share our belief that every young person should have somewhere to go, something to do and someone to talk to? Stratford Youth Collective (SYC) was set up two years ago to make this a reality for young people in Stratford-on-Avon. SYC developed with support from a local community foundation and five local organisations that support young people. After...
-
Volunteer Shadow Trustee Opportunity
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Smart Works Newcastle Full timeAbout Smart Works NewcastleSmart Works Newcastle is a dynamic and fast-growing charity that empowers unemployed women to succeed in their job interviews. Our mission is to provide women with the confidence and skills they need to secure employment and transform their lives.Role OverviewWe are seeking a Shadow Trustee to support our Board of Trustees in...
-
Volunteer Shadow Trustee Opportunity
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Smart Works Newcastle Full timeAbout Smart Works NewcastleSmart Works Newcastle is a dynamic and fast-growing charity that empowers unemployed women to succeed in their job interviews. Our mission is to provide women with the confidence and skills they need to secure employment and transform their lives.Role OverviewWe are seeking a Shadow Trustee to support our Board of Trustees in...
-
Volunteer Shadow Trustee Opportunity
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Smart Works Newcastle Full timeAbout Smart Works NewcastleSmart Works Newcastle is a dynamic and fast-growing charity that empowers unemployed women to succeed in their job interviews. Our mission is to provide women with the confidence and skills they need to secure employment and transform their lives.Role OverviewWe are seeking a Shadow Trustee to support our Board of Trustees in...
