Junior Buyer

3 months ago

Belfast, United Kingdom Harland & Wolff Full time

To provide transactional assistance with Purchase Requisitions and Purchase Orders and other procurement/ supply chain activities. The role may include seeking pricing from various suppliers, some supplier engagement under direction from the Buyer.

Primary role is data entry to either create Purchase Orders via Purchase Requisition or to set up New Suppliers in IFS (Harland & Wolff’s ERP).

This is an entry level role. Familiarisation with ERP systems (IFS (Harland & Wolff system), SAP, Oracle or other will be major advantage).

Analysis of data, pricing, comparison of quotes may be required. This role is to support the rapid turnaround of project/ business objectives. Reporting will be key.
- Inputting of data into the ERP System (IFS) to create Purchase Orders
- Support the procurement team in undertaking due diligence of suppliers and ensure that new suppliers are recorded and registered on business systems
- Liaise with new suppliers to ensure all data is received to set up new suppliers in IFS
- Ensure all supplier records are uploaded into the ERP and stored on the shared drive
- Inputting this data and appropriate supporting data into IFS
- Assist the team in data collection on supplier performance - Procurement/ Quality/ Stores etc.
- Produce and maintain information on supplier non-conformance
- Collate Request For Quotation (RFQ) responses and complete costing sheets as requested
- Manage supplier invoice queries and resolve in agreed timescales
- Maintain a supplier database to strengthen the procurement process
- Maintain technical reference files for all bought components and related suppliers
- Build, maintain and manage supplier relationships and keep up good communications
- Ensure compliance to company guidelines and to purchasing policies and procedures during supplier negotiations and contracts

**Qualifications**
- Able to build and maintain effective and productive relationships with staff and suppliers
- Good communication, skills - verbal and written
- Analytical and numerically astute
- Able to manage time effectively, prioritise tasks and achieve set targets
- Commercial and financial awareness, with a full understanding of how failure impacts the production, manufacture and customer order fulfilment
- Keen attention to detail and accuracy
- Knowledge of product categories and markets including manufacture processes and costs, product make-up’s, specifications and raw material costs would be an advantage

**Additional Information**
- Competitive base salary
- Company pension
- 33 days holiday
- Life Assurance
- L&D opportunities

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