Accounts Payable Specialist

2 months ago

Loudwater, United Kingdom Ultra Electronics Full time

This role, reporting to the Financial Accountant and Accounts Payable Manager provides assistance to the Finance department in taking responsibility for maintaining Accounts Payable Ledgers. Also ensuring appropriate coding of invoices and expenses and treatment of associated VAT, plus managing queries from company suppliers.

Wherever possible, we will consider a variety of working options to suit your lifestyle, whether that be hybrid home/office working, flexible working and part or full time employment. It's the 'innovating' and 'empowering' values that we ASPIRE to be. We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

**Responsibilities**:

- Ensure all invoices received through post and electronically are stamped and sorted.
- Invoices for deliverables are cleared against receipt or filed awaiting receipt - file is checked daily for invoices that can be cleared.
- All other invoices are coded (as per purchase order where raised) and logged for authorisation. Authorised invoices are checked daily and posted to the ledgers for payment when due.
- Upload scans of all invoices to ERP AP Module
- Generate payment runs to meet available funds in line with weekly cashflow forecasting
- Supply a list of unlogged invoices (if any) for accrual at month end by Finance Team.
- Handle internal and external queries arising from invoices and payments due
- Resolve debit balances on the Creditors ledger and support the reconciliation of the ledger
- Contact Suppliers for copy invoices & prepare supplier statement reconciliations and resolve invoices on statements >3 months.
- Ensure appropriate archiving of all Accounts Payable paperwork
- Work closely with the Procurement team to

Other possible tasks:

- Providing support with coding and processing of company credit cards ensuring that claims received are coded correctly for all claimable VAT, and posted in the next payment run.
- Loudwater based - Initially 5 days per week and then Hybrid 3 days in Loudwater 2 days at home if required

Personal Attributes
- Demonstrated experience in an Accounts Payable role
- Computer literacy is essential, especially Excel. Word & Outlook
- Experience of complex ERPs ideally with MRP module
- Good communicator who is highly analytical with good attention to detail.
- Ability to liaise with all levels within the business demonstrating a customer focused approach in all their dealings.
- Able to multi-task and adapt to changing priorities in a busy working environment.
- Self motivated with the ability to work autonomously

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Here at Ultra we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviours and policies, we want you to feel empowered to be the best version of yourself. We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers.

We therefore do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also support requests for flexible working arrangements wherever possible.

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