Finance Administrator

7 months ago

Armagh, United Kingdom Bunzl McLaughlin Full time

Part of Bunzl plc, a FTSE 100 company, Bunzl McLaughlin is a market leader in the hospitality and catering sectors across Ireland, both North and South. Placing innovation at the heart of its corporate identity since 1894, Bunzl McLaughlin delivers a reputable and unparalleled level of excellence through both product offering and service.

At Bunzl, we pride ourselves in offering our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations.

We currently have an exciting opportunity for a **Finance Administrator** to assist the Finance Team in reporting Key Financial Information for a **12 month contract with possible extension.**

**Job Type**: Full time, **12 Month Contract**:

- Monday to Friday
- 38.25 hours per week

**Key Responsibilities**

Vehicles

Responsible for fleet administration duties:

- Posting all commercial and car leasing payments
- Generating & sending out fuel reports
- VAT on Leasing Journals
- Updating & maintaining insurance schedule
- Updating insurance, organising toll and fuel cards for new vehicles
- Organising short term vehicle hires
- Distribution of insurance certificates

Revenue Portal
- Registering projects on the ROS (Irish Revenue Site)
- Managing Relevant Contract Tax payments
- Recording invoices, projects, notifications in excel format
- Update duty spreadsheets with data extracted from HMRC Portal

Purchase Ledger
- Review GRNI reports and attend review meetings with FSSC (financial shared services)
- Process rebate credit notes on the Purchase Ledger
- Post direct debit invoices
- Reviewing new supplier account forms ensuring all data is correct & signed off by relevant personnel, sending to masterdata team
- Intercompany journals
- Intercompany bank line payments
- Raising purchase orders & ad hoc payment requests on Docuware portal

Additional
- Bookings hotel accommodation
- Processing manual marketing contribution invoices
- Collating carbon footprint data
- Raising B4B long service vouchers (gift vouchers)
- Preparing purchase order & stock adjustment report for management pack

**Qualifications, Experience & Skills**:
**EXPERIENCE**
- A minimum of 1 year’s practical experience in a finance office environment
- Proficient in Microsoft Excel

**TEAMWORK**
- Ability to establish and maintain working relationships with others
- Shares relevant information and resources with others as required, within the constraints of a confidential ethos of a Finance Team
- Ability and willingness to follow instructions of management, and respond to requests from others in the team in a helpful manner
- Ability to adapt and contribute work and effort to group performance to meet agreed upon objectives and achieve team success

**COMMUNICATION & INTERPERSONAL SKILLS**
- Ability to listen and understand information
- Presents information in a clear and concise manner
- Knows appropriate way of communicating with customers, peers and line managers and external stakeholders
- Demonstrates diplomatic interpersonal skills in all forms of communication with others
- Treat people fairly and courteously

**CUSTOMER FOCUS**
- Shows a genuine interest in and makes sure the needs of the customers are met in a way that benefits both the customers and the organisation
- Demonstrates an understanding of the needs of internal and external customers
- Ensures actions of self and others meet or exceed customer requirements

**INITIATIVE**
- Demonstrates strong Organisational Skills and can prioritise own time to ensure daily objectives are met
- Portrays a desire for continuous improvement, developing and improving procedures in agreement with line manager
- Accepts additional challenges and responsibilities willingly and assists others
- Self-reliant

**PLANNING & ORGANISATION**
- Adapts to changes and uses resources effectively.
- Together with line manager, sets objectives, establishes priorities and develops plans
- Seeks clarification and approval where appropriate before commences new projects or working methods.

**FLEXIBILITY**
- Willingness to work extra hours or help out in areas outside of role.
- Supportive of manager and wider team goals and objectives

**TECHNICAL SKILLS**
- Ability to demonstrate proficiency in the use of all Microsoft Office Programs is essential
- Experience of working with an ERP System would be desirable but not essential.

**QUALITY OF WORK**
- Demonstrates a high degree of attention to detail, thoroughness and a methodical and logical approach to work
- Works at a pace that matches the requirements of this fast-moving business and recognises the importance of meeting deadlines

**Benefits**

We also provide a thorough induction programme, buddy system and comprehensive on the job training in order to give you the best possible opportunity to succeed.

On top of this, we offer a competitive salary and unrivalled benefits package

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