Procurement Officer

6 months ago

Saint Ives, United Kingdom Cambridgeshire Community Services NHS Trust Full time

Main Duties and Responsibilities Proactively and consistently ensure that an effective and efficient procurement service is provided that is compliant with the Trusts SFI and procurement legislation. Support high value and complex procurement processes and contracts within legislative and organisational procedural guidelines to deliver value and service benefit. Utilise public procurement frameworks and personally call off contracts where required. Contribute towards the development of the procurement work plan, develop centralised procurement policies and procedures, and adopt best practice.

Support in the production of formal and informal reports, receiving complex information, be able to communicate recommendations and reviews for guidance and information purposes. Liaises with suppliers to encourage them to meet organisational purchasing needs; explains detailed purchasing/contractual issues, including relevant regulations with both NHS staff and suppliers/ Negotiates contractual issues Keep up to date records of procurements and publish awarded contracts on contract finder. Identify and develop opportunities for joint working with other partners. Will ensure that business processes are effective and efficient and enable the highest possible levels of service quality to be provided.

Ensuring that received requisitions are validated as best value, compliant against SFIs and processed in a timely, efficient manner. Introduces new purchasing policies and practices that impact on other departments. Work in collaboration with project groups to propose changes which impact on projects and policies. Negotiation of contract terms and issues arising from implementation and delivery.

To identify savings at every opportunity and highlighting instances where cooperation is required to achieve them. To ensure all savings are accurately reported quickly and efficiently. Work closely with units/departments to ensure complete, accurate and relevant specifications are prepared for goods and services. Compose and implement procurement SOP that can be shared with the wider Trust.

Concentration is required to prepare tender and contract documentation, check work, calculate costs and produce recommendations. Communication The post holder will foster and develop excellent relationships with Trust colleagues based on openness, trust, and professionalism, building and maintaining a network of colleagues and external contacts to achieve progress on objectives. Be visible to staff and stakeholders and regularly undertaking activities to engage and build trust with people involved in area of work. Act as a single point of contact for the procurement team, facilitating queries and support requests for procurement information from internal and external stakeholders within a reasonable timescale.

Seek constructive outcomes in discussions, challenge assumptions but remain willing to compromise when it is beneficial to progress. Actively involving partners to deliver a business outcome through collaboration that achieves better results for patient care. Nurturing key relationships and maintaining networks internally and externally, including national networks. Budgetary Responsibility There is no budgetary responsibility.

Support a culture in which value for money is obtained from all Trust expenditure. People Management Maintaining own professional development and requirement to take part in appraisal and KSF process. Drawing on support from the procurement team. Clinical and Practice Governance Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act.

Any data that is taken/shared as part of a phone call or transported, faxed, or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies. The post holder must adhere to the Trust risk assessment and risk management processes. The post holder must adhere to infection control policies and procedures. Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust.

The post holder must participate in clinical and other audits as required The post holder is required to participate in relevant emergency preparedness process for their team.

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