Directorate Secretary

An exciting opportunity has arisen for a highly motivated person to join our Divisional Secretarial Team within Surgery, Critical Care and Clinical Sciences, to provide a comprehensive secretarial support service to the Senior Management Team. Main duties will include diary management, arranging and minuting meetings, prioritising and managing busy and varied workloads.

Enthusiasm, excellent organisational and communication skills are essential along with the ability to work on your own initiative as well as part of a team.

Although primarily based at Diana, Princess of Wales Hospital the postholder may be required to work across Trust sites when necessary.

The post holder will be responsible for providing secretarial support to the Clinical Sciences Management Team. The nature of this post requires the post holder to have a high level of tact and diplomacy, as well as strict adherence to the rules of confidentiality.

To provide a comprehensive administrative support service to include diary maintenance, arranging meetings minute taking and any specific tasks. An aptitude for organisations systems, including document control systems, staff personal files, claims, invoices and orders is essential.

The post holder will act as the first point of contact for enquires for service users and external stakeholders and will need to ensure compliance with the strict rules of Data Protection and Caldecott Guidelines.

We’re a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.

We encourage all our staff to innovate and adopt ‘best practice’ so we can deliver excellent care to our patients. We ask staff to live our values; kindness, courage and respect.

We are committed to recruiting the best people to work with us. You could be one of them.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

“We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers”.

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

The post holder will be responsible for providing secretarial support to the Clinical Sciences Management Team. The nature of this post requires the post holder to have a high level of tact and diplomacy, as well as strict adherence to the rules of confidentiality.

To provide a comprehensive administrative support service to include diary maintenance, arranging meetings minute taking and any specific tasks. An aptitude for organisations systems, including document control systems, staff personal files, claims, invoices and orders is essential.

The post holder will act as the first point of contact for enquires for service users and external stakeholders and will need to ensure compliance with the strict rules of Data Protection and Caldecott Guidelines.

We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.