Executive Administrator

1 week ago

Romford, United Kingdom Job to Career Full time

Our client is a property claims management company dedicated to providing exceptional services to clients all over the UK who take pride in their commitment to quality, professionalism, and customer satisfaction. They are a small team enjoying an outstanding growth rate.

**Responsibilities**:
**Administrative Support**:

- Carry out relevant searches including Land Reg, Company House checks and Credit Safe reports.
- Sending of E- mandates via Signable.
- Convey company communications, group updates and document revisions o the group structure. As part of the role, you will need to ensure accuracy of data entry through excellent attention to detail. L

**Office duties**:

- Manage reception area.
- Administrate property maintenance and cleaning.
- Ensure a visitor’s experience is of a high quality and complete scheduled office tasks and audits as required.
- Assist with minor technical support.
- Be the first point of contact, admit and screen guests.
- **Director & Management Support**:

- Manage and maintain Directors schedules, appointments, and travel arrangements.
- Co-ordinate meetings and events as required.
- Ensure the Directors victual needs are maintained and support any ad-hoc or administrative tasks as required.
- Attend meetings, workshop or conferences as requested, which may include travel to other offices on occasion.

**Document Management**:

- Handle confidential documents, digitise and ensure they remain secure.
- Prepare, produce and edit correspondence, communications, presentations, and other documents, files and folders saving them to the IT platforms in the correct manner.
- Monitor and maintain group processes and ensure the updating of process maps, templates and policies.

**Meeting Coordination**:

- Record, transcribe, produce agendas, action points and distribute minutes of meetings.
- Book meeting rooms, prepare meeting packs and arrange technology setup.
- Ensure meeting room preparation and refreshments/hospitality are readily made available.

**Communications**:

- Screen incoming calls, monitor inboxes and other correspondence and respond independently when possible.
- Prepare reports or presentations as well as maintain files, records, and correspondence.

**Asset & Building Management**:

- Maintain the compliance and maintenance of the Company’s vehicle fleet requirements.
- Ensure compliance with regulatory testing of fire alarms, gas appliances, electrical installations, general maintenance, air con, building cleaning, tank maintenance, and the care of peripherals.

**Requirements**:

- Proven as an Executive Administrator, Senior Executive Assistant, or in other administrative or secretarial positions
- Touch typing and a minimum word count of 50 wpm is preferred
- Full comprehension of office management systems and procedures
- Advanced use of MS Office suite, databases, and information systems
- Excellent organisational and time-management skills
- Outstanding communication abilities
- Integrity and confidentiality
- This is a full-time position in a fast-paced office environment
- Flexibility to work outside of standard hours when required
- Opportunities for professional development and career advancement

If you believe you have what it takes to master this exciting and varied role please get in touch and forward your CV today

INDJB

**Job Types**: Full-time, Permanent

**Salary**: £34,000.00-£38,000.00 per year

**Benefits**:

- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday
- No weekends

**Experience**:

- Administrative experience: 3 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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