Portfolio Delivery Support Officer- L3 Business

4 months ago

Coventry, United Kingdom Department for Education Full time

**Details**:
**Reference number**:

- 305219**Salary**:

- £25,900- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent
- Apprenticeship**Business area**:

- DFE - Regions Group**Type of role**:

- Operational Delivery
- Project Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Coventry, West Midlands (England), CV1 2WT : Darlington, North East England, DL1 5QE : Manchester, North West England, M1 2WD : Sheffield, Yorkshire and the Humber, S1 2FJAbout the job

**Job summary**:
At DfE, we are proud of the commitment we make to diversity and inclusion and of the progress we have made. We have active & vibrant staff networks, special leave policies and workplace adjustments put in place for those who need them. We are continuing to build a diverse DfE, in an inclusive environment which nurtures and realises potential in all, at all levels.

Equality and Diversity - Department for Education

In Regions Group we aim to improve outcomes for children, families and learners by accelerating system improvement and reform through active intervention and by better aligning the Department’s operations and users’ needs at a local and regional level.

We will:

- Bring together improvement and intervention work in Children’s Social Care, SEND and Schools as well as area-based programs like Opportunity Areas and Education Investment Areas.
- Maintain the stewardship of the school system and, working with the Future ESFA, provide a unified voice to academy trusts and to individual Local Authorities at a local level.
- Set DfE up to deliver for and respond more effectively to local needs and to understand how local contexts impact on children and learners in a place, particularly vulnerable and disadvantaged children and young people.

Diversity and inclusion is our top priority and we embrace uniqueness. We strongly encourage applicants from diverse backgrounds and experiences. We are a welcoming and inclusive workplace where our people are able to bring their whole selves to work.

This role includes completion of the Business Administrator apprenticeship Level 3. A fantastic opportunity to enhance and develop your skills in Civil Service Business Administration.

The Regional Services Division sits within the Regions Group and our aim is to make it quicker and easier for schools and academies to belong to a strong trust, so that colleagues, teachers and leaders can focus on improving education.

We achieve this through building digital products for schools and for DfE colleagues and through delivering casework on behalf of the group.

The Portfolio Delivery Support team helps the division to work effectively and to deliver its objectives. We do this through: governance, finance, commercial, resource management and business change services.

**Job description**:
The Portfolio Delivery Support Officer will play a key role in ensuring the Regional Digital Services programme is governed effectively and that the wider division operates smoothly. We are a small, friendly and supportive team who are passionate about the work we do and building an inclusive culture.

This is a brilliant opportunity to develop business administrative and project delivery skills, working across a variety of areas with different stakeholders.

You will spend the majority of your time on:
**Business support and communications**, including:

- Internal communications and events
- Supporting with stakeholder events and communications
- Inbox and diary management

**Knowledge management**, including:

- Managing the approach to storing, organising and naming documents consistently in the division
- Maintaining documentation on ways of working and processes
- Coordinating knowledge sharing across the programme and wider division

**Governance**, including:

- Helping to ensure that key programme documentation is up to date
- Coordinating reporting activity, including managing responses to adhoc requests for information
- Helping with board secretariat duties as needed

**Recruitment**, including:

- Assist with civil servant recruitment activities
- Assist with contingent labour recruitment activities as needed
- Assist with onboarding, induction and offboarding activities

**Person specification**:

- Is motivated and can manage a varied workload.
- Can work at pace and respond flexibly to emerging priorities or urgent tasks.
- Has the confidence to make recommendations and understand when to escalate and seek the views of others.
- Has great communication skills.
- Is agile in their approach to working.
- Enjoys working in a team and establishing good relationships with all around them.

**Apprenticeship Eligibility Statement**

This role includes completion of the Business Administrator** **Apprenticeship (Level 3).

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