Administration Assistant

1 month ago


Stockport, United Kingdom Play Wales | Chwarae Cymru Full time

Job description

Play Wales is the independent national charity for children's play in Wales.

We work to raise awareness of children and teenagers’ need and right to play and to promote good practice at every level of decision making and in every place where children might play. We provide advice and guidance to support all those who have an interest in, or responsibility for providing for children's play so that one day Wales will be a place where we recognise and provide well for every child's play needs.

**Play Wales’ vision and mission**

**Vision**: A future where play is respected for being critically important to childhood.

**Mission**:Campaigning for a play-friendly Wales and championing every child’s right to play.

**Aims**
- **_Policy_**_: to work with individuals, organisations and networks to inform the development of policy and matters related to children’s play in Wales_
- **_Communication Service_**_: to promote the value of children’s play in Wales through the provision of timely and current information to our stakeholders_
- **_Advice and support_**_: to provide specialist knowledge regarding all issues about and affecting children’s play_
- **_Workforce development_**_: to contribute to the professional development of the play and playwork workforce in Wales._

**Job purpose**

To provide quality administrative support, across Play Wales, through effective planning and organisation.

**Main tasks**
- To liaise with callers (in person and by telephone) and provide information and assistance as required.
- To assist with scheduled distribution of Play Wales magazine and other mail-outs
- To deal with incoming and outgoing post.
- To format and reproduce reports, documents, letters, spread sheets and PowerPoint presentations.
- To contribute to the maintenance of an effective and efficient computerised and manual filing system.
- Book and organise travel arrangements for senior staff if required.
- To provide administrative support to staff organising conferences, seminars, and meetings, internal and external.
- To assist in the maintenance of office stationery and equipment
- To meet and greet all visitors to the office and offer hospitality as required.
- To undertake all responsibilities to promote equality of opportunity.
- To minute meetings as required.
- To undertake reasonable duties, at the direction of the Operations Manager.

**Person Specification**
- Good working knowledge of Office 365, preferably for Mac
- Previous experience of working in an office environment
- Experience of communicating clearly and effectively with the public and representatives from organisations, in person, virtually, in writing and by telephone
- The ability to plan and prioritise, working on your own initiative, and the ability to work under pressure
- The ability to work as part of a small team
- Experience of planning and carrying out work to meet deadlines.
- Fluency in written and verbal Welsh
- Experience of minute taking
- Data entry.



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