Administrative/accounts Assistant

4 weeks ago

Saint Ives, United Kingdom Akcent Media Limited Full time

**Introduction**

Akcent Media is a small family run production company based in & around St.Ives, Cambs.

We work with record labels & artists, book publishers & authors, institutions & agencies, manufacturing books, vinyl records & discs and related products all within the UK & EU.

We’re currently going through a transition period including staffing changes, during which we plan to reorganise and update our systems, streamline work flow, but most importantly continue to deliver an efficient and friendly service to our existing and new customers.

We are looking for someone to help us with the administrative and accounts side of things, keeping records & files well organised, and communicating with our small team and also with our suppliers.

A grasp of book-keeping is preferable but not essential, although we need good attention to detail and good numeracy.

Experience with MS Office and general admin is required, along with an open-minded interest in books & music.

Taking current circumstances into account this could remain a back-up admin/accounts role, or there could be room for development should business & industry allow over the coming year or two.

We’d expect this role to fill 3-4 hours per day, 4-5 days per week, starting on an hourly basis during a 3 month 'probationary' period, moving to a permanent PAYE basis, working at a desk at our office on The Quay in St.Ives.
- For immediate start_

**Summary of Responsibilities**
- Daily

Check/maintain job records

Check Akcent quotations for accuracy/completeness against supplier quotations/price grids, and that terms are complete

Check that order paperwork has been completed fully, and submitted to/acknowledged by supplier

Check/maintain updated order status with suppliers

Check that proofs/TPs/&c have been provided to us/customers and approved/amended to suppliers, and signed off

Check/authorise purchase invoices/expenses for payment

Check import docs/clearance for accuracy of VAT & T-code; return to supplier for closure
- Weekly

Maintain sales invoicing and purchase day-book records, check draft sales invoices for issue, maintain payment list to suppliers

Check and reconcile any payment/paperwork discrepancies

Reconcile bank at basic level, and routine credit control
- Monthly

Reconcile bank

Reconcile TB and produce P/L & B/S

Process payroll and produce payment list to staff and to HMRC/pension

Reconcile VAT deferment account

Complete & submit pressing/sales list to MCPS
- Quarterly

Reconcile any outstanding issues and submit VAT return

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Due to a retiring staff member we are looking for an immediate start.

**Job Type**: Part-time

**Salary**: From £10.42 per hour

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Saint Ives, PE27 5AR (required)

Work Location: In person

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