Administration Assistant

4 weeks ago

Dunfermline, United Kingdom Utopian Professional Recruitment Full time

We are excited to be working in partnership with a highly successful and established client located near Dunfermline who are looking to recruit a dedicated and highly professional Administration Assistant.

**Role Responsibilities**
- Tender Document Management
- Download and organise tender documents from various sources
- Ensure all relevant documents are saved and accessible to the estimating team
- Establish and maintain a structured filing system for new tenders, ensuring easy retrieval and secure storage of documents
- Regularly update and archive files as needed
- Compile tender enquiry forms accurately and promptly to facilitate the bid process
- Issue enquiries from Subcontractors Enquiry Form and Materials Form
- Manage ad hoc enquiries as needed to support estimating activities
- Maintain and update the Estimating Sub-contractor database with accurate and current information
- Assist in the upkeep of the Estimating system by inputting data, verifying accuracy, and generating reports as required
- Assist in coordinating meetings and appointments for team members
- Handle phone calls, inquiries, and messages in a professional manner
- Ensure that all documentation and processes comply with company policies and relevant regulations
- Perform additional tasks and duties as required by the company to contribute to the smooth functioning of the estimating team

**To be considered for this amazing opportunity, our client does require the following experience /background**:

- **Experience working within a busy administrative support role, ideally within a construction company or an estimating department (not essential but would be ideally preferred)**:

- Strong interpersonal, communication and organisation skills
- Ability to work well to deadlines and prioritise workload effectively
- Excellent attention to detail
- Flexible and adaptable approach to work
- A strong work ethic, and the ability to work well under pressure to deliver high quality work ina demanding environment

**Reward**:

- **This opportunity is full time, permanent role working Monday to Friday 8.30-5pm**:

- Bonus - up to 20% per annum
- 35 days holiday
- Pension
- Life Insurance
- Free Gym & Leisure Membership
- Wellbeing initiatives

**Next Steps**

To keep up to date with current opportunities be sure to follow the **Utopian Professional Recruitment** page on LinkedIn, Instagram & Facebook
- Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position._

**Equal Opportunities**

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Life insurance
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: In person

Reference ID: KLUPR

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