Minute Taker Admin

KEY ACCOUNTABILITY AREAS

2. Provides support to the Administrative Support Officer by maintaining retrieval systems, personal information of LPA / OCU Commander's direct line reports, and induction information, arrangements for new starters, transfers to the LPA / OCU (e.g. issueID cards, take ID photos, administration of fobs, provide a postal service, pocket books, point of contact for authorisation of pool and hire cars, forward fixed penalty notices to fixed penalty unit for processing, issue and managed fuel card).

3. Receive and dispatch uniform and equipment to officers (including surrender) and ensure all equipment is logged; provide a local point of contact for faults and meter readings for photocopiers / printers and general equipment, booking laptops, equipmentissue and stock levels, delivery and despatch of goods.

4. Contribute to resilience within the LPA / OCU by fully supporting the Administrative Support Officer in making best use of administrative resources by:

- Signposting staff to use various systems to order and, as appropriate, manage equipment.
- Scrutinisingthe operating of systems to identify if there is a more cost effective way to use resources.
- Coordinating orders from Force stores, local requisitioning of supplies, receipt and stock control and inventory, oversee receipt and dispatching of uniform to officers
- including uniform and equipment surrender, manage kit lockers.

5. Manages day-to-day queries in relation to the car parking policy, raise requisitions for equipment for patrol cars, deals with queries in relation to police officer parking tickets and ensures facts are appropriately and accurately researched.

6. In line with Force Financial Regulations, assisting with the administration of cash, banking and allocated maintenance tasks.

7. Maintain administration of personal files and, when commissioned, retrieve information from paper file

First point of contact for internal and external customers to the LPA/OCU/Department and to provide support for LPA/OCU Commander and their management teams. The post holder will be required to take minutes of meetings which may be confidential and technicalin nature in support of LPA/OCU/Department and sometimes Force meetings (e.g. Daily Management Meetings, H&S Meetings). Attendees may include LPA/OCU/Department Senior Managers, members of other Partner agencies (e.g. council). The post holder will be requiredto multi-task and prioritise work activities and will be key to ensuring the stations are equipped with stationery and other resources.

CHARACTERISTICS OF THE ROLE

1. Good standard of education, RSA II or equivalent, excellent literacy and numeracy skills, and the ability to take minutes with good communication skills at all levels (e.g. NVQ L1 in Administration / Customer Services or proven experience in a similarenvironment).

2. Proven interpersonal skills and the ability to promote professional working relationships with personnel at all levels. This skill will have been developed in a demanding office environment where they will have regularly demonstrated discretion, tactand diplomacy, multi-tasking, enthusiasm, initiative, and flexibility.

3. Proven ability to work to deadlines, handle diverse information, manage a substantial workload and solve problems with a minimum of supervision.

4. IT literate with experience in MS Applications; proven ability to manipulate data from a variety of sources and databases and willing to learn new technology, databases and systems

5. Must have capability to travel to different locations across the Force and undertake all assignments in a timely manner

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.