Team Assistant
4 weeks ago
Job Title: Team Assistant supporting HR at large Investment Bank
Location: City of Edinburgh
The EMEA pensions and benefits team is part of Human Resources and is responsible for managing the firm’s pension, employee benefit and wellness programmes across the region.
The primary focus of this role is to provide administrative support to the sixteen team members based in London and Edinburgh.
**Key Responsibilities**
- Diary management and secretarial support for team members - includes co-ordination of meetings across time zones
- Co-ordination of approx. 40 trustee board meetings per year, including liaison with external attendees, room bookings and refreshments
- Arranging pre-meetings for all trustee meetings to agree agendas, papers etc.
- Arrange the creation and upload of electronic trustee meeting packs for trustee board meetings.
- Booking trustee training courses as required
- Invoice processing and management across a large number of vendors
- Arranging other meetings as required including internal and external meetings
- Supporting the team in issuing bulk communications including mail merges
- Making travel arrangements and expense processing for senior team members
- Stationery ordering for the group
- Filing/organisation of team materials including maintenance of web-based document storage solutions
- Maintenance of database of trustee details across all plans (contacts etc)
- Helping to organise pensions and benefits roadshows
**Skills / Experience Required**
We are looking for a highly motivated individual who is ready for a role that will allow them to put into practice the skills they have developed in their career to date. Other requirements include:
- Strong team player with excellent organizational skills, used to managing varied priorities in a high paced environment, with ability to take ownership of projects, be proactive and flexible
- Strong Microsoft skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)
- Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings)
- Effective interpersonal skills, a good verbal and written communication skills
- Tact and good judgment in confidential situations and the ability to interact with senior management
- Desire to learn new skills and take on new challenges
- Proven experience of working for large teams is essential
**Job Types**: Full-time, Permanent
**Salary**: £35,000.00-£40,000.00 per year
**Benefits**:
- Company pension
- Private dental insurance
- Sick pay
- Work from home
Schedule:
- 8 hour shift
Supplemental pay types:
- Bonus scheme
Work Location: Hybrid remote in Edinburgh
Reference ID: cm976
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