Level 3 Business Administration Apprenticeship

4 weeks ago

Swindon, United Kingdom LMP Group Full time

**Level 3 Business Administration Apprenticeship - The Drove Primary School (The White Horse Federation)**

**About the Employer**

Drove Primary School is based in the middle of Swindon town centre. It is a three-form entry school with approximately 650 children on roll. Drove also has its own nursery for children from ages 2-4 years, based in three settings. Attached to the school is the children’s centre, which provides support for many of our families.

Drove is part of a large federation of schools called The White Horse Federation, which comes with many advantages both for children and staff. Teachers are encouraged to work collaboratively with planning and moderation as well as participating in exciting new research and innovation groups. All of this has added a much greater dimension to the education of the children at Drove and across The White Horse Federation.

**About the role**

Key details:

- ** Hours**: Monday to Friday, shifts TBC at interview, 37 hours per week
- **Wage**: £22,366.00
- **Location**:Plymouth Street, Swindon, Wiltshire, SN1 2LB
- **Apprenticeship Standard**: Level 3 Business Administration
- **Duration**:18 months
- **Closing Date**: Friday 3rd May 2024

Overview of the role:
At The White Horse Federation, we have a new position open for a Business Administration Apprentice to join a friendly team. As a Business Administration Apprentice, you will be an integral part of our organization, supporting various administrative functions essential for the smooth operation of our business. This apprenticeship offers a unique opportunity to gain hands-on experience while developing fundamental skills in business administration, communication, and organisation. Under the guidance of experienced professionals, you will contribute to the efficiency and effectiveness of our operations, while simultaneously pursuing a recognised qualification in business administration.

Key responsibilities:
**1. Administrative Support**:

- Assist with general administrative tasks such as filing, data entry, photocopying, and scanning documents.
- Maintain office supplies inventory and ensure adequate stock levels at all times.
- Prepare meeting rooms and necessary materials for internal meetings and external appointments.

**2. Customer Service**:

- Respond promptly and professionally to inquiries from customers, clients, and stakeholders.
- Provide assistance and support to visitors, ensuring a positive and welcoming experience.
- Handle customer queries and complaints effectively, escalating issues as necessary to the appropriate team members.

**3. Data Management**:

- Input and maintain accurate records in databases and spreadsheets.
- Organize and update filing systems, both electronic and paper-based, in accordance with established protocols.
- Assist in the compilation and analysis of data for reporting purposes, ensuring data integrity and confidentiality.

**4. Communication**:

- Liaise with internal departments and external partners to coordinate activities and exchange information.
- Draft and proofread correspondence, reports, and other documents with attention to detail and accuracy.
- Contribute to the development of communication materials such as newsletters, announcements, and presentations.

**5. **Project Assistance**:

- Support project teams with administrative tasks related to project planning, implementation, and monitoring.
- Coordinate meetings, schedules, and logistics for project-related activities.
- Assist in the preparation of project documentation, reports, and presentations as required.

Apprenticeship Summary:

- You will work towards your Level 3 Business Administration qualification across a total duration of 18 months
- All online/remote learning, no classroom or college day release
- An allocated tutor will support you throughout the apprenticeship

Skills & Personal Qualities Required:

- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Excellent verbal and written communication skills, with a professional and courteous demeanor.
- Attention to detail and accuracy in data entry and record keeping.
- Ability to work collaboratively in a team environment and independently with mínimal supervision.
- Eagerness to learn and develop new skills in business administration.

Qualifications Required:

- GCSE or equivalent English (Grade 4) essential
- GCSE or equivalent Maths (Grade 4) essential

**Apprenticeship Overview**

The role may involve working independently or as part of a team and will involve developing, implementing, maintaining and improving administrative services. Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.
- ** Milestone 1.** The Organisation - (Aims, Values, Policy)
- **Milestone 2.** IT Skills - (Systems, Record and document production, Financial processes and Professionalism and productivity).
- **Milestone 3.** Co

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