Medical Team Administrators

7 days ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

Band3/Band4

Salary and band are dependent on previous experience as Medical Secretary or equivalent role.

An opportunity has arisen for two Medical Team Administrators within General Surgery. These roles are Monday to Friday, permanent posts.

These roles would suit a flexible, hardworking, enthusiastic and friendly person who can remain calm and pleasant at all times. You must also be able to use your initiative and be able to work unsupervised. Experience in an administration / secretarial role ideally within a hospital setting.
- previous applicants need not apply**

Your duties will include case notes preparation, telephone answering and dealing with complex patient issues, excel database entry and management, dictate IT management and MDT administration.

If you enjoy a challenge and would like to join this busy, friendly unit, then this may be the post for you.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.
1. To provide an administrative and secretarial service to the clinical / medical teams. This will include:
- Manage dictation, ensuring letters are typed, quality checked, stored in the appropriate hospital system and sent out in a timely manner
- Maintaining Medical Team’s filing system
- Maintaining Clinical / Medical Team’s work diaries
- Maintain the office systems for recording and tracing patient records within the department and assist the Records Department in locating patient records
- Minute taking

1. Evaluate and deal appropriately with all incoming correspondence ensuring that those urgent enquiries are passed to the clinician promptly. This will include an element of autonomous decision making based on the clinicians’ normal practice.
2. Responsible for the efficient and effective administration provision of clinical facing administrative services including diary maintenance, room and meeting bookings and other administrative arrangements as required to enable the clinician to fulfil their role.
3. Maintaining files and records according to UHL standards.
4. The post holder is responsible for the timeliness, accuracy and integrity of the data which is recorded on paper and electronic systems.
5. Embracing changes in practice and technology
6. Liaising with other clinical facing administrative staff in order to make outpatient appointments from Consultant and GP referrals especially in relation to peripheral clinics ensuring that all the appropriate paperwork is received in a timely and efficient manner.
7. As directed by the Senior Medical Administrator or consultants, update and maintain the consultant job planning system to ensure an accurate reflection of the consultant’s job plan.
8. Provide a first point of contact for all levels of staff, patients and their relatives with the Clinical / Medical Team/s. This will include advice and support to patients and their carers in relation to their appointments, treatment and diagnosis ensuring that at all times confidentiality and data protection are not breached.
9. To provide a courteous and professional service in line with Trust standards at all times with respect to communication to patients, colleagues and service users.
10. Responsible for the initial handling of complaints or other information requests coming in to the clinical office.
11. Ensure results/reports are chased in a timely manner and brought to the Clinical / Medical Teams attention. Ensure results are followed up so patients are given follow up appointments/discharged as appropriate.
12. To work on own initiative to answer queries regarding patient’s results (for example, results from MRIs and ensure these are picked up from the relevant department on a regular basis) in accordance with defined protocols, and escalating any complex queries to the Senior Medical Team Adminis

  • Medical Team Administrator

    7 days ago

    Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

    Band3/Band4 Salary and band are dependent on previous experience as Medical Secretary or equivalent role. An opportunity has arisen for two Medical Team Administrators within General Surgery. These roles are Monday to Friday, permanent posts. These roles would suit a flexible, hardworking, enthusiastic and friendly person who can remain calm and pleasant...

  • Medical Assistant

    2 days ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    Job Description:We are seeking a highly organized and skilled Medical Assistant to join our team at Dream Medical in Nottingham. This is an exciting opportunity for someone who enjoys working in a fast-paced environment and has excellent communication skills.About the Role:This role will support the General Practitioner (GP) team by completing administrative...

  • Medical Specialist

    3 weeks ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    At Dream Medical, we are seeking a highly skilled General Practitioner to join our team in Nottingham. This exciting opportunity is available on an ad-hoc basis and offers a competitive salary of £60,000 - £80,000 per annum.The successful candidate will be working in a small and friendly practice based just outside of the city centre. Our surgery operates...

  • Administrative Team Manager

    2 months ago

    Leicester, Leicester, United Kingdom Team Relax Full time

    We are currently recruiting an experienced Admin Team Leader to join our Central Accreditation and Data team. The successful candidate will play a key role in supporting the day-to-day operations of our team.This is an excellent opportunity for an administrator looking to develop their skills and knowledge in data management and customer care. The ideal...

  • Medical Support Specialist

    3 weeks ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    Job Title: Medical Support SpecialistCompany Overview: Dream Medical is a dynamic and forward-thinking healthcare provider dedicated to delivering exceptional patient care. Our team is passionate about making a difference in the lives of our patients, and we are seeking a skilled Medical Support Specialist to join our GP practice in Nottingham.Salary:...

  • Administrative Practitioner

    3 weeks ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    About UsDream Medical is a forward-thinking healthcare provider seeking a General Medical Assistant to join our team in Nottingham.As a General Medical Assistant, you will play a vital role in supporting our GP team with administrative tasks, clinical duties, and patient care. You will be responsible for completing administrative tasks, monitoring patient...

  • Medical Receptionist

    2 weeks ago

    Leicester, Leicester, United Kingdom East Park Medical Centre Full time

    Job SummaryWe are seeking a highly skilled Medical Receptionist to join our team at East Park Medical Centre. As a key member of our front office, you will be responsible for providing exceptional patient care and administrative support.The ideal candidate will have excellent communication skills, be able to work effectively in a fast-paced environment, and...

  • Administrative Assistant for East Park Medical Centre

    3 weeks ago

    Leicester, Leicester, United Kingdom East Park Medical Centre Full time

    We are searching for a talented and organized Healthcare Support Staff Member to assist with the daily operations at East Park Medical Centre. As a vital member of our team, you will be responsible for providing administrative support, handling patient inquiries, and maintaining a professional reception area.Key Responsibilities:Respond to patient inquiries...

  • General Medical Assistant

    3 weeks ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    About the RoleWe are seeking a highly skilled and dedicated Clinical Support Specialist to join our team at Dream Medical in Nottingham.As a Clinical Support Specialist, you will play a vital role in supporting our GP team with administrative tasks, clinical duties, and patient care. You will be responsible for completing administrative tasks, monitoring...

  • Medical Practitioner Required in Nottingham

    1 week ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    Dream Medical is a small and friendly Practice based in NottinghamThe surgery operates across two sites – both based just outside of Nottingham City Centre but still within close proximity of local transport hubs and offering fantastic commuter routes with onsite parking also available.You will be joining a clinical team made up of other General...

  • Clinical Administration Officer

    3 weeks ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    Job DescriptionWe are looking for a Clinical Administration Officer to join our team at Dream Medical in Nottingham. This is an exciting opportunity for a motivated and organized individual to develop their career in a dynamic and supportive environment.The Clinical Administration Officer will be responsible for completing administrative tasks, including...

  • Administrative Team Lead

    2 days ago

    Leicester, Leicester, United Kingdom Team Relax Full time

    Job Overview:We are looking for an Administrative Team Lead to join our Central Hub in Leicestershire. This exciting opportunity allows you to utilise your administrative skills and experience in a dynamic environment.As an Administrative Team Lead, you will be responsible for supporting the HUB Manager in managing the team, ensuring accurate and timely data...

  • Medical Care Specialist

    1 week ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    OverviewDream Medical is a leading provider of primary care services across the UK.The company focuses on finding lucrative locum and permanent opportunities for qualified Nurses, AHPs, HCAs, and GPs.Dream Medical provides flu vaccinations nationwide to a wide range of companies.SalaryThe estimated salary for this role is £25-£35 per hour.Job...

  • Administrator - Medical Records

    6 months ago

    Leicester, United Kingdom Spire Healthcare Full time

    **Administrator - Medical Records | Medical Records/Customer Service/Admin | Leicester | 37.5 hours per week | £22,372 PA plus fantastic benefits** Spire Leicester Hospital are looking for an experienced Administrator to support our fantastic Medical Records department. You will be working on a rota covering 8am-8pm Monday to Friday. **Duties and...

  • Medical Scheme Administrator

    7 days ago

    Leicester, United Kingdom Leicestershire Police Federation Full time

    **PRIMARY FUNCTION** - To assist in the smooth and efficient running of the Federation Office with a strong focus on customer service for Medical Scheme members - To provide a pro-active, complex and comprehensive secretarial and administrative support to the Chief Operating Officer and Medical Scheme Manager in which all matters are dealt with...

  • Administrator / Healthcare Assistant

    7 months ago

    Leicester, United Kingdom Alliance Medical Full time

    **About The Role**: We are seeking an enthusiastic Administrator/ Healthcare Assistant to join our team on a permanent full time contract at our site at our Leicester PET-CT Centre. Growing from a two-day service in a mobile scanner unit to a five-day service in a fixed building unit, the aim has always been the provision of services that satisfies the...

  • Medical Clinician

    4 weeks ago

    Leicester, Leicester, United Kingdom Dream Medical Full time

    **Dream Medical's Flu Vaccination Specialist Opportunity:**We are seeking experienced Nurses to join our team as Flu Vaccination Specialists. This locum opportunity offers a competitive hourly rate and flexibility.As a Flu Vaccination Specialist, you will work on an ad-hoc basis administering flu vaccinations nationwide. You will need to meet the required...

  • Medical Assistant Opportunity

    1 month ago

    Leicester, Leicester, United Kingdom East Leicester Medical Practice Full time

    East Leicester Medical Practice is now recruiting for a skilled Medical Assistant. In this rewarding role, you will play a vital part in delivering high-quality patient care and support services.Your key duties will include:Providing administrative support to the healthcare team, ensuring smooth clinic operations.Contributing to quality improvement...

  • Undergraduate Medical Education Administrator

    7 months ago

    Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

    An exciting opportunity has arisen to join the University Hospitals of Leicester NHS Trust as an Undergraduate Medical Education Administrator. If you have an interest in providing excellent, high quality administration, you always want to go the extra mile and meet the requirements in the person specification, we'd love to hear from you. This Trust wide...

  • Medical Specialist

    3 weeks ago

    Leicester, Leicester, United Kingdom Provide Medical Full time

    Job OverviewWe are recruiting a Medical Specialist to provide medical services across the East Midlands region. This is a locum contract with a full rota, offering cross-over for sickness and annual leave.The successful candidate will work closely with our team to deliver high-quality patient care. In return, we offer a competitive salary of £43,000 -...