Purchase Ledger Accounts Assistant
4 days ago
Purchase Ledger: Fixed Term Contract - Are you looking for interim work to improve your Purchase Ledger skillset? Our fantastic client are looking for an Accounts Assistant to join their finance team on a 12 month FTC.
As the Purchase Ledger / Accounts assistant your job role will be varied, often deadline orientated and be an integral part of the accounts team. You will also assist the Head of Accounts in some of the monthly accounts preparation and cover the purchaseledger for our contracting business
EXPERIENCE At least 2 years in a similar role with comparable goals and responsibilities, or a role with transferable skills and responsibilities. EDUCATION GSCE grade C or above in, Mathematics and English. AAT Qualifications would be advantageous
Skills: You should understand the foundations surrounding purchase ledger invoice and credit processing using a stock system.
You are highly skilled in Microsoft office and have excel skill that can be both practical and analytical.
You should possess excellent numeracy and literacy skills and be an excellent timekeeper to ensure adherence to strict deadlines. You will be organised and be able to remain calm under pressure.
As well as keen eye for detail and an enquiring mind you should be able to use your initiative when dealing with problems and queries You should understand processing of invoices in multiple currencies and be confident in using exchange rate calculations.
The role sits within the shared services department and you should have excellent customer service at the forefront of everything you do, as such you should be, approachable, with an do attitude.
**Duties**:
Logging, maintaining and filing invoices.
Ensuring accuracy of VAT and nominal ledger coding.
Generating payment files and transferring to our internet banking system. Investigating purchase ledger queries and monitoring the goods received not invoiced control account.
Liaising with suppliers to ensure continuity of supply and building lasting relationships.
Keeping records up to date to ensure we have an accurate. database of supplier details
Processing of monthly credit card journals.
Generating reports and exporting data to excel for onward analysis.
Check invoices comply with VAT rates and that they include all information required for a VAT invoice Process invoices against correct purchase orders ensuring goods have been received as per the invoice.
Raise queries and ensure swift resolution Process free text invoices to correct nominal ledger codes.
Sense check and work out VAT calculations Be familiar with reverse charge VAT legislation
Be familiar with CIS deductions Run weekly BACS payment files and process payments for sign off in our internet banking software Ensure we have up to date supplier information and follow strict procedures around the bank account details held on file.
Reconcile purchase ledger statements and chase up missing documents
Process credit card expenses. Deal with purchase ledger enquiries.
Match delivery notes to invoices and keep tidy filing records.
Housekeeping of items that have been received but not invoiced and resolve queries
Other ad hoc duties, such as filing and photocopying, should be expected.
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