Executive Assistant

4 weeks ago


StocktononTees, United Kingdom CIPHER Medical Full time

**CIPHER Medical** have an exciting opportunity for an experienced _Executive Assistant_ to join our busy Stockton headquarters.

As an independent provider of ambulance services, event medical cover, healthcare services and training, we recognise that our biggest asset is our People. We value those around us as we work together in the spirit of collaboration, teamwork and a drive for excellence.

**The Role;**

The Executive Assistant supports the Chief Executive Officer (CEO) and Chief Operating Officer (COO), as well as the Senior Leadership Team (SLT).
- Proactively and strategically manage the CEO & COO calendars, scheduling appointments, meetings, healthcare conferences and ensure the smooth run of the day-to-day activities.
- Coordinate with SLT, clients and external partners to prioritise, plan, coordinate, schedule meetings to ensure the effective use of the CEO and COO’s time and ensure availability.
- Provide pivotal support with business portfolios, business tenders and prospect business.
- Complete complex projects and special assignments.
- Responsible for upkeep of general office facilities.
- Prepare meeting agendas, presentations, and necessary materials.
- Attend meetings, take minutes, and distribute them to relevant parties.
- Manage and organise electronic files, documents, and records, as required.
- Coordinate executive meetings and company events, including preparing agendas, coordinating logistics and providing support during the events.
- Build and maintain positive relationships with CIPHER’s people, CIPHER’s clients, and partners.

**The Person;**
- 3 to 5 years of proven experience as an Executive Assistant or similar role
- Prior experience in a healthcare setting (desirable)
- Advanced computer skills, including proficiency with Microsoft office, Apple products (preferable) and relevant software.
- Excellent organisational, planning and time management skills.
- Strong written and verbal communication skills with ability to communicate effectively.
- A ‘can do’ positive attitude.
- Ability to work independently with mínimal supervision.
- Ability to work to a tight timescale, in a methodical and articulate manner.

**Please note, interviews are anticipated to be held on Friday 1st September.**

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 30-40 per week

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Stockton-on-Tees, Durham: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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