Receptionist - South Essex - East of England
1 month ago
**Details**:
**Reference number**:
- 266039**Salary**:
- £19,087 - £23,182**Job grade**:
- Other- NPS Pay Band 2 National**Contract type**:
- Permanent**Type of role**:
- Administration / Corporate Support**Working pattern**:
- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:
- 3Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- This position is based at NPS CARRAWAY HOUSE BASILDON, SS15 6PH, NMS Civic 2, Victoria Avenue, SS2 6ERAbout the job
**Job summary**:
- Please refer to Job Description**Job description**:
**Overview of the job**
This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.
The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.
The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.
The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.
**Summary**
To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.
**Responsibilities, Activities & Duties**
The job holder will be required to carry out the following responsibilities, activities and duties:
- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:
Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential
- The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
**Person specification**:
- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
- Changing and Improving
- Communicating and Influencing
**Technical skills**:
We'll assess you against these technical skills during the selection process:
- Essential Qualifications - GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role
**Benefit
-
Supervising Social Worker
3 days ago
Southend-on-Sea, United Kingdom Sanctuary Personnel Full timeSanctuary Personnel, an innovative and committed recruitment agency has a new permanent position available for a Supervising Social Worker within the South-East Team to work full time based in the South-East region covering South-East Essex, South London,and North Kent. The salary for this permanent Supervising Social Worker job is up to £36,900 per...
-
Mhst Locality Clinical Lead
3 days ago
Southend-on-Sea, United Kingdom NELFT NHS Foundation Trust Full timeWe are looking for an experiencing Mental Health Practitioner to join our fast-growing fast-paced Mental Health Support Teams (MHSTs) in South East Essex. MHST’s are a new service designed to support children and young people with mild to moderate mental health and emotional wellbeing difficulties within education settings. We are a multidisciplinary team...
-
Essex Police Constable
1 month ago
Southend-on-Sea, United Kingdom Essex Police Full timeAt Essex Police, we have officers from all different backgrounds in a variety of roles protecting and serving the wonderfully diverse communities in Essex. Whatever their background, their skills have brought something unique and valuable to their officer role. Driven by their motivation to keep people safe, our officers pride themselves on acting with...
-
Make Ready Supervisor Secondment
4 weeks ago
Southend-on-Sea, United Kingdom East of England Ambulance Service Trust Full time**MAKE READY SUPERVISOR - SOUTHEND - **6 month Secondment** Have you ever wondered how YOU can make a difference contributing to saving lives every day?The operational Support directorate at the East of England Ambulance Service NHS Trust are a dedicated and vital support network which assists our front-line clinicians in providing excellent care to people...
-
Receptionist, Bank Hourly Paid, All Campuses
4 weeks ago
Southend-on-Sea, United Kingdom South Essex College Full timePLEASE NOTE ONLY APPLICATIONS MADE VIA THE SOUTH ESSEX COLLEGE WEBSITE USING THE FOLLOWING LINK WILL BE ACCEPTED: **Job Types**: Part-time, Permanent Part-time hours: 10 per week **Salary**: £9.60 per hour **Benefits**: - Company pension Schedule: - Monday to Friday **Education**: - GCSE or equivalent (preferred) **Experience**: - Reception: 1 year...
-
Receptionist/clerical Assistant
2 weeks ago
Southend-on-Sea, United Kingdom Mid and South Essex NHS Foundation Trust Full timeAre you outgoing, friendly and organised? A rare opportunity has arisen for a clerical assistant/receptionist to join our busy but friendly Outpatient Physiotherapy Reception Team You will work with a variety of staff and will also be the first point of contact for our patients - so if you are a people person, this role is perfect for you! While experience...
-
Make Ready Operative
2 months ago
Southend-on-Sea, United Kingdom East of England Ambulance Service Trust Full timeMAKE READY OPERATIVE - SOUTHEND Have you ever wondered how YOU can make a difference contributing to saving lives every day? The operational Support directorate at the East of England Ambulance Service NHS Trust are a dedicated and vital support network which assists our front-line clinicians in providing excellent care to people living in the East of...
-
Make Ready Operative Southend
4 weeks ago
Southend-on-Sea, United Kingdom East of England Ambulance Service Trust Full timeMAKE READY OPERATIVE - SOUTHEND Have you ever wondered how YOU can make a difference contributing to saving lives every day? The operational Support directorate at the East of England Ambulance Service NHS Trust are a dedicated and vital support network which assists our front-line clinicians in providing excellent care to people living in the East of...
-
Lecturer in Construction
4 days ago
Southend-on-Sea, United Kingdom South Essex College Full time**About South Essex Colleges Group**: South Essex Colleges Group is a leading provider of Further and Higher Education across South Essex, offering technical and vocational courses across six state-of-the-art facilities. Our passionate and dedicated staff provide high quality teaching to our 10,000* students and apprentices annually. As the largest College...
-
Head of School
2 weeks ago
Southend-on-Sea, United Kingdom South Essex College Full time**About South Essex Colleges Group**: South Essex Colleges Group is a leading provider of Further and Higher Education across South Essex, offering technical and vocational courses across six state-of-the-art facilities. Our passionate and dedicated staff provide high quality teaching to our 10,000* students and apprentices annually. As the largest College...
-
Southend-on-Sea, United Kingdom HM Prison & Probation Service Full time**Details**: **Reference number**: - 356409**Salary**: - £22,096 - £24,718- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time, Part-time**Number of jobs available**: -...
-
Tutor/assessor - Functional Skills
2 weeks ago
Southend-on-Sea, United Kingdom South Essex College Full time**About South Essex Colleges Group**: South Essex Colleges Group is a leading provider of Further and Higher Education across South Essex, offering technical and vocational courses across six state-of-the-art facilities. Our passionate and dedicated staff provide high quality teaching to our 10,000* students and apprentices annually. As the largest College...
-
Nuclear Medicine Receptionist
2 weeks ago
Southend-on-Sea, United Kingdom Mid and South Essex NHS Foundation Trust Full timeDo you want to work for a Hospital Department that Is patient focused and want to support its role in diagnostic test and treatments. The Nuclear Medicine Department is looking for a self Motivated and hard working fulltime receptionist. You would be providing first contact for our Patients visitors and other colleagues in the trust. We have a small...
-
Examination and Practice Learning Administrator
4 weeks ago
Southend-on-Sea, United Kingdom South Essex College of Further & Higher Education Full timeWe are seeking an Examination and Practice Learning Administrator to work within the University Centre South Essex Team at the South Essex College Group. The successful candidate will play a key role in the provision of robust administration support to ensure the smooth running of our assessments and practice learning processes within the University Centre....
-
Lecturer, He Exercise, Sport and Health
2 weeks ago
Southend-on-Sea, United Kingdom South Essex College Full timePLEASE NOTE, ONLY APPLICATIONS MADE ON THE SOUTH ESSEX COLLEGE WEBSITE, USING THE FOLLOWING LINK, WILL BE CONSIDERED; We are seeking a dynamic, enthusiastic lecturer to join the delivery team for BSc (Hons) Exercise, Health and Sport Performance within the Faculty of HE at the University Centre South Essex. You will have a first class degree in Sports or...
-
He Learning Technologist
1 month ago
Southend-on-Sea, United Kingdom South Essex College Full timePLEASE NOTE, ONLY APPLICATIONS MADE ON THE SOUTH ESSEX COLLEGE WEBSITE, USING THE FOLLOWING LINK, WILL BE CONSIDERED; South Essex College’s University Centre is seeking to recruit a committed and proactive individual to the role of HE Learning Technologist. This is an exciting and lively role in which you will be required to provide operational support...
-
He Academic Skills Adviser
1 month ago
Southend-on-Sea, United Kingdom South Essex College Full timePLEASE NOTE, ONLY APPLICATIONS MADE ON THE SOUTH ESSEX COLLEGE WEBSITE, USING THE FOLLOWING LINK, WILL BE CONSIDERED; **Salary**: £22,685.00-£23,965.00 per year **Benefits**: - Company pension Schedule: - Monday to Friday Work Location: In person Application deadline: 09/05/2023 Reference ID: 4045
-
Lecturer, 3D Design
1 month ago
Southend-on-Sea, United Kingdom South Essex College Full timePLEASE NOTE, ONLY APPLICATIONS MADE ON THE SOUTH ESSEX COLLEGE WEBSITE, USING THE FOLLOWING LINK, WILL BE CONSIDERED; **Please note**: **Job Types**: Full-time, Permanent **Salary**: £22,349.00-£35,328.00 per year Schedule: - Monday to Friday **Education**: - Bachelor's (preferred) Work Location: One location
-
Educational Communicator
4 weeks ago
Southend-on-Sea, United Kingdom South Essex College Full timePLEASE NOTE, ONLY APPLICATIONS MADE ON THE SOUTH ESSEX COLLEGE WEBSITE, USING THE FOLLOWING LINK, WILL BE CONSIDERED; Educational Communicaotr - Hearing Impaired Term time, part time **Please note**: **Job Types**: Part-time, Permanent **Salary**: £11,053.00-£11,606.00 per year Schedule: - Monday to Friday Work Location: One location
-
Receptionist / Typist
2 weeks ago
Southend-on-Sea, United Kingdom Mid and South Essex NHS Foundation Trust Full timeJob summary Medicine for the Elderly department have an exciting opportunity for a Receptionist / Typist. The Department forms part of Local Services at Southend Hospital NHS Trust providing an Outpatient Service and Ward Based Care. We take pride in nurturing a supportive environment in which to work while ensuring we deliver a high quality service....
