Interim Associate Director of Estates
3 weeks ago
Job summary To lead on and manage, strategically and operationally on Hard FM services including: Planned Preventative Maintenance Reactive repairs and maintenance Remedial works Minor works/small projects Capital projects Electro-Medical Engineering (EME) and medical devices The Assistant Director of Estates takes leadership responsibility for the development and management of the physical environment and will inspire and manage a team delivering maintenance and solutions to the technically operational areas of the estate. The post holder will ensure that the infrastructure on each of SCFTs sites supports the provision of high quality, safe care and delivers a positive experience for all that use them. In achieving this, the post holder is required to ensure that the company meets all its statutory and regulatory requirements. To lead and manage the Estates Team so as to provide a physical environment that is efficient, adaptive and responsive, in both the short and long-term, to the strategic aims, objectives and priorities of SCFTs customers.
To provide professional advice to SCFT, including statutory health and safety and security requirements and to deputise for the Director of Estates & Facilities on relevant professional matters. The Assistant Director of Estates is a senior and significant management post at SCFT. Although the post holder is responsible for the development, management and operation of SCFTs estate, they need to be a general manager of the highest calibre who can make a significant contribution to the development and delivery of SCFTs wider strategic aims and objectives and its operation policies. They are expected to play a key leadership role within the senior management team by developing the estate and the Estates, EME and Capital teams delivering the service.
Communication and working relationships Be responsible for customer relationships, through attendance at the both internal and external groups, chairing user group meetings and by prompt and positive responses to all customer complaints, ensuring at all times, good lines of communication throughout the Trust. Work with other members of the department to ensure a smooth and consistent service delivery is achieved to provide service excellence to both internal and external customers and patients. Key responsibilities Strategic Planning of the Estate Assisting the Director of Estate & Facilities with creating and maintaining a strategic estate plan (over a 10 year timescale) in line with the overall objectives of SCFT. Delivery of the strategic plan and Leadership of Estates, EME and Capital Managers.
Development of a 10/15 year capital replacement plan that responds to the service development requirements of SCFT. Programme management and governance Devise and deliver an Estates Service Improvement plan in line with SCFT strategy to ensure that the service is improved and can confidently deliver services in compliance with statutory requirements. Ensure that all services provided by the division follow SCFT procurement rules and are in line with Standard Financial Instructions. Any contracts should be tendered to ensure they are back to back with divisional SLAs and standardised across the estate wherever possible, representing value for money.
Draft, develop and implement policy, procedure and process across the division to ensure standardisation and adherence of the same. Identify improvements or gaps in service as well as staff training requirements with the departmental managers to continually improve standards of service. Development of Capital programme annually and ensure the delivery of the plan is in line with projected spend and timelines. Assist Managers with the compilation of business cases and tendering documentation where required, ensuring the final proposal is of sufficient standard for submission.
Provide leadership and ownership to the assurance of project completion by ensuring a seamless handover of all capital projects is undertaken and relevant maintenance regimes and data are implemented in to the relevant systems to ensure the on-going operation of said assets and buildings. Interaction with external bodies Act as the SCFT point of contact for external bodies such as NHS Property Services and other Trusts (SCPT, ESHT, UHS etc) with regards to Estates operational issues & advice. Act as the Divisional representative for all Estates escalations and presence at formal meetings. Communication between the services identified above and their users, community groups and voluntary sector.
This includes reporting to Brighton & Hove City Council, PCT partners and the Trust Board of Directors. Communicates frequently with a wide range of colleagues, organisations and agencies. This includes attending meetings, and the delivery of highly complex messages via reports and presentations and undertake training sessions for any of the technical functions identified above. Deliver highly complex messages, relatin
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