Administrator - Public Sector Charlton

2 weeks ago

Charlton, United Kingdom Reed Business Support Full time

My client, the Metropolitan Police, seek an experienced Administrator to start an ongoing temp booking asap/

Location: Charlton with flexibility to work from home 2 days per week
Travel : UK / London travel may be required andwill be covered by expenses. There will be a requirement to attend yearly conference summer 2023, location yet TBC

Work Hours: Full time. Office hours Monday to Friday 9am-5pm

Responsible for: Providing administrative support to the Director of CDSS and wider CDSS SMT

Period of posting: 1 year

Job Purpose

Working closely with the Director of CDSS and wider SMT to provide effective administrative support and ensure the office is run efficiently run.

Key responsibilities
- Manage information with discretion and confidentiality
- Act as the single point of contact for equipment and store management
- Manage all arrangements for the annual VRES conference
- Arrange meetings and preparing meeting packs
- Take minutes at complex meetings and chase actions
- Manage CDSS SMT leave arrangements
- Undertake research and analysis as required
- Assist with HR/Finance/Resource planning at the Portfolio level
- Build productive working relationships others including, SMT members and external parties to nurture effective working relationships and networks
- Undertake any other ad hoc admin duties as required
- Draft letters of appreciation on behalf of the Director
- Expect to be working to deadlines in a multi-tasking environment.

Person Specification
1. Ability to manage own workload including the effective prioritisation of tasks and the ability to work using own initiative
2. A flexible approach to providing support for a number of different projects or business service requirements
3. Ability to research, handle and analyse information and data
4. Experience of playing an active role in working as a team to deliver results
5. Experience of communicating successfully to a range of audiences verbally or through reports and presentations
6. Evidence of well developed organisational skills, including maintaining information systems to deliver high quality work and meet deadlines
8. An understanding of MOPAC and organisational governance structures, strategies and working practices
9. Show commitment to service delivery and be customer focussed
10. Able to demonstrate integrity, work with discretion and respect confidentiality

Essential criteria
A sound knowledge of Microsoft Word and Outlook; excellent organisational abilities; good communication and inter-personal skills; a flexible approach to work with the ability to work on your own initiative and within a team and the ability to maintain confidentiality.
Desirable criteria

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