Office Manager

2 days ago


Canterbury, United Kingdom Carlton Recruitment Full time

Secretary/Office Manager

Canterbury

Full time permanent

Carlton Recruitment are looking for a professional well-presented person to provide full secretarial support to Director/Partner, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondenceand documents by audio typing via the digital dictation system.
- Filing, photocopying and opening/closing client files in a timely manner.
- Regular consideration of client files and liaising with team fee earners on action required.
- Maintaining and coordinating diaries and diary notes and reporting on these as necessary.
- To provide ad hoc secretarial cover for sickness and holiday absences in the team when needed.

**Act as Office Manager**:

- Liaise with HR Manager to arrange secretarial cover for holiday/sickness when essential.
- Maintain and submit attendance schedule on a monthly basis.
- Assist where possible with minor staff problems; escalating as necessary.
- Liaise with the Facilities Manager with regard to maintenance, office furniture requirements, health, and safety issues etc.
- Report system problems to IT Manager, office cleaning contractor and printer engineers arranging service/support as necessary.
- Introduction of new staff to co-workers and office procedures (health and safety, post, DX etc.)
- Maintain petty cash float.
- Liaise with Landlords in relation to fire drills, weekly alarm tests, building maintenance issues etc.

**General Objectives**:

- Compliance with the firm’s accounts and administrative disciplines and procedures.
- To agree clear objectives linked to the Firm’s business plan and participate in the performance management system, assessing performance and giving feedback as relevant.
- To have a personal development plan and evaluate the effect of training on achievement.
- To clearly identify the standards and systems required to continually improve our client service
- To comply with all the Firm’s relevant policies and procedures
- To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated very seriously



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