Personal Assistant

3 months ago


Huddersfield, United Kingdom National Facilities Management 247 limited Full time

Personal Assistant

**SUPERVISOR/MANAGER**:Company Director

**MAIN DUTIES/RESPONSIBILITIES**:

- Lead on diary management for Company Director, booking meetings and supporting with work flow (Daily).
- Manage the receipts and input to XERO (as required).
- Liaise with clients, company staff and suppliers to coordinate business activity (Daily).
- Carry out office administration including mail, couriers, greeting clients and filing (Daily).
- Manage the business and Directors brand (social media etc) (Weekly).
- Support with property management systems.
- Assist in new business development (this may include attending networking events, LinkedIn, updating sales databases, cold calling).
- Maintain company databases (excel, xero).
- Support with admin including helpdesk database, quotes, purchase orders, invoices and others such vehicle, events, bills etc.
- Other tasks as directed by company director.

**Qualifications**:

- Full UK driving license and access to vehicle of occasional use (must).
- Diploma or Certificate IV in Business Admin or relevant experience (desirable).
- GCSE in Maths and English (desirable).
- Computer literate (must).

**Experience**:

- At least three years work experience in administration, property or finance.

**Skills**:

- Excellent verbal and written communication.
- Methodical and able to manage time and meet deadlines.
- Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
- Basic IT skills i.e. print, scan, copy, transfer information between devices, connect to wifi.
- Ability to understand client/stakeholder requirement and act with tact/diplomacy accordingly.
- Proactive nature and ability to work in a small team environment.
- Ability to learn new skills and solve own problems.

**PERFORMANCE GOALS**:

- Complete administration tasks on time.
- Deal with clients, suppliers and other employees professionally at all times.
- Ensure a high level of customer service is achieved at all times.
- Allocate the appropriate amount of time to tasks (revenue generating activity).
- Prioritise activities according to company urgencies.
- Work to contracted hours/break times.

Pay: £21,000.00-£26,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person


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