Personal Assistant
5 months ago
Job Advert
Are you an experienced, detail-oriented Personal Assistant with a considered approach to providing administrative and bookkeeping support at a senior level.
We are seeking a part time Personal Assistant to work ten hours per week over two days with flexibility to meet the MD’s requirements essential. This is a part time, permanent position based at our Huddersfield Head Office, paying £8320 per annum. This pivotal role requires a unique blend of bookkeeping and organisational planning skills along with discretion, and confidentiality to ensure the seamless management of the MD’s day-to-day affairs.
**Key Responsibilities**:
- Prioritise and manage the Managing Director's appointments and commitments, ensuring optimal use of their time.
- Organise international travel arrangements, including visas and accommodation, to ensure smooth and hassle-free journeys.
- Handle basic bookkeeping tasks for family investments and promptly reconcile expenses.
- Maintain office systems, data management, and filing.
- Uphold the highest standards of discretion and confidentiality when handling sensitive information.
- Maintain a comprehensive database of the Managing Director's contacts.
- Screen and manage calls, enquiries, and requests, providing timely and appropriate responses.
- Assist in producing documents, reports, and presentations of exceptional quality.
- Coordinate senior-level meetings, prepare agendas, pre-meeting briefings, and meeting materials.
**Skills and Experience**
- A proven history of senior management support as a Personal Assistant.
- Familiarity with basic bookkeeping
- Proficient in diary management and skilled in arranging both domestic and international travel.
- Discreet, experienced in handling sensitive information in a confidential manner.
- Flexible approach to work to support the needs of the Managing Director.
- Exceptional attention to detail, maintaining accuracy in all aspects of work.
- Highly proficient in Microsoft Office, including Word, Excel, and PowerPoint.
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