Sub Vendor Associate

Allegis Group is the fourth largest staffing company in the world and is headquartered in Baltimore, USA. It consists of a number of specialist operating companies that serve a wide variety of industries. The Allegis Group team work with clients across theworld and includes more than 12,000 employees in over 400 offices. There are many unique elements to the Company that enable us to differentiate ourselves from our competitors. Our experience and expertise means we're able to build solid relationships withclients who value our involvement in helping them solve their business challenges. The Company was established in 1983 and as well as being the largest privately owned staffing company in the world, we consistently outperform our competitors and have a reputationof always delivering on our promises.

Allegis Group EMEA Region is focused on four brands Aerotek, Aston Carter, Talent2 and TEKsystems which enable us to offer a broad selection of staffing and services solutions across different industries. It is the fastest growing region within the Groupand is currently made up of 14 offices. The EMEA Region has ambitious targets so a well-defined business strategy is in place to ensure we're in the best possible position to drive growth across our chosen markets, achieve our targets and be successful. Ouraim is to drive a multiple brand strategy to grow our market share and become the staffing and services company others aspire to be.

Across all our brands we foster a strong ethos of driving quality, embedding a positive and dynamic vision for our future, achieving outstanding levels of service as well as creating career opportunities for our people that contribute to our overall success.

**Outline of Role** The Sub Vendor Associate will have full responsibility for the smooth running of Sub-Vendor Accounts Payable, and other financial tasks in accordance with corporate guidelines for International entities responsibility for all bank reconciliations withinthe AGI Staffing EMEA group.

**Responsibilities**- Vendor Reconciliation
- Validating payments made to the Vendor
- Validate all transactions were captured in the AP system
- Communicate and liaise with CSA's where we have discrepancies, missing documentation and overpayments
- Liaise with CSA's if the Invoice do not match the AP transactions
- VAT Processing
- Enter BACK VAT vouchers into AP for payment
- Correct VAT on Vouchers where the system calculated VAT at the incorrect rate
- Returned Funds
- Investigate and liaise with OSG why funds have been returned
- Re-issue funds where needed
- Raise refund requests where needed
- TT Payments
- Validate TT Payment by ensuring correct calculation was made
- Capture TT Payment in AP as vouchers
- Reconcile TT payment with AP transactions
- Vendor Account set-up
- Vetting of new Vendors
- Creating of Vendor Accounts in AP
- Carry out checks of vendor account set-ups from team mates
- Wire Payments
- Verify weekly Wire payments
- Enter Wire payments for processing in the Banking systems
- Overpayments
- Assist with management of Overpayments mailbox, ensuring all adjustment forms are recorded and tracked accurately
- Reconciliation of Overpayments with vouchers on system
- Raise refund requests where needed
- Providing Customer Service to the CSA's and CSS teams

**Core Skills**EssentialDesirable - High level of attention to detail and efficiency
- Ability to use own initiative
- Problem-solving abilities
- Excellent time management and organisational capabilities
- Ability to work under pressure and, prioritise workload and meet deadlines
- Ability to deliver a high quality service and commitment to continuous improvement
- Willing to learn new skills

**Knowledge, Abilities and Qualifications**EssentialDesirable - Experience of working within an Accounts Payable function
- Fully PC literate with the ability to use MS Windows 7 products
- Ability to use IT packages including Excel to analyse and manipulate data
- Good understanding of the flow of information within a finance team
- Minimum of A Level education standard or equivalent
- Studying towards or planning to study AAT, relevant degree or equivalent qualification.
- Previous recruitment or similar industry background.
- Previous experience of PeopleSoft Financials

**Personal Attributes and Other Requirements**EssentialDesirable - Highly organised, attentive and solution orientated.
- Capable of working competently with diverse groups of people, data and processes accommodating an ever changing environment.
- Confidently interfaces with all levels of staff internally and externally.
- Positively represents the organisation in areas of high customer visibility with poise and decisiveness.
- Personally accountable
- Continuous learner, seeks growth and improvement
- High character and work ethic and is a role model for others.