Adminstrative Assistant

4 weeks ago

Sheffield, United Kingdom H E Barnes Ltd Full time

We are looking for an individual to join H E Barnes, a successful and growing business based in Sheffield. We are looking for an enthusiastic individual to join our team for a fixed 12 month term to cover parental leave.

**Administrator**
- Reception duties - initial point of contact for visitors to the office. Answer phone calls to the main office number.
- Project support - organise and store paperwork, documents and computer-based information. Photocopying and printing various documents, sometimes on behalf of other colleagues
- Purchase orders - assist the Procurement Administrator in raising purchase orders
- Accounts administration - assist with raising sales invoices and processing purchase invoices.
- Order and maintain stationery and equipment
- Sort and distribute incoming post and organising and sending outgoing post
- Liaise with colleagues and external contacts to book travel and accommodation
- Book rooms and conference facilities
- Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint and Excel to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
- Prepare documentation for internal process as per ISO Standards
- Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary
- Any other duties which are required by the business and within the scope of the role

**Personal Specification**
- Qualifications or business skills that relate to their position
- Application of their vocational experience to the benefit of the business
- Ability to use own initiative, working accurately with policies and procedures
- Prioritise workload and meet deadlines with attention to detail
- Excellent written and verbal communication skills

**Key Performance Indicators**
- Continuous quality improvement
- _Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities_
- Customer service
- _Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients._
- Teamwork and communication
- _Demonstrates ability work with a diverse team or participate as an active member of a team, consistent with the philosophy and policies of H E Barnes._

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £21,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Private medical insurance
- Wellness programme

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: FT Admin
Expected start date: 13/02/2023

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