Reception & Facilities Coordinator

3 weeks ago

ClactononSea, United Kingdom Thompson Smith & Puxon Full time

The successful Reception & Facilities Coordinator will contribute to the efficient operations of our offices by providing a comprehensive service to both external and internal clients.

**As part of this role you will**:

- Manage the Clacton reception effectively and efficiently
- Co-ordinate facilities for the firm across both offices ensuring that the firm’s offices are maintained to a high standard
- Maintain the high standard of service offered to the Firm’s clients and assist in creating and developing the professional reputation of the firm

**Duties -**

**Reception**:

- Meet and greet guests in a confident and professional manner
- Answer and field telephone calls
- Distribution of incoming post, franking and manage collection of outgoing post
- Responsible for maintaining the reception area, waiting room and meeting rooms
- Supervise members of the Front of House team

**Facilities**:

- Manage the firm’s facilities issues reporting system
- Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
- Keep track of regular and ad-hoc facility expenses
- Assist the HR & Office Manager with managing facilities budgets
- Assist with team moves and office relocations
- Manage the stock of the office, stationery and kitchen supplies
- Liaising and coordinating with external contractors and suppliers
- Being in attendance at the office when suppliers are attending to complete work
- Attend the office out of hours on an adhoc basis when services cannot be completed during office hours (such as maintenance for the air cooling and heating system, carpet cleaning etc.)
- Monitor activities that happen outside the building, such as waste disposal recycling, external maintenance of car park areas
- Fix minor malfunctions in office equipment
- Coordinate office and parking space allocation if required
- Compare costs and benefits when evaluating new suppliers
- Maintain an updated contacts list of external suppliers
- Ensure compliance with health and safety regulations and fire safety including responsibility for weekly alarm and emergency lighting testing and fire evacuations

**Requirements**:

- Experience as a Receptionist in a professional services environment
- Previous facilities coordination experience desirable
- Understanding of safety regulations in offices
- Excellent written and verbal communication skills
- High standards of customer care
- Excellent organisation and time management
- High level of attention to detail and the ability to manage various tasks with varying priorities
- High sense of urgency and ability to work to deadlines
- Reliability and calm under pressure
- Willingness to get involved no matter what the job
- Be comfortable in dealing with staff at all levels

**Salary and Package**:

- Full time hours (35 hours per week)
- Salary dependent on experience
- We offer a full time annual holiday entitlement of 22 days, with an additional 3 days for the Christmas Closure (plus bank holidays)
- We operate a staff pension scheme which you will be auto-enrolled after you have completed 3 months service with us
- You are eligible to join our Medical Benefit scheme after qualifying period of employment
- We operate a cycle to work scheme
- A friendly and social environment enhanced with regular firm-funded social events such as seasonal parties

**Job Types**: Full-time, Permanent

**Salary**: From £23,000.00 per year

**Benefits**:

- Company pension
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Clacton-On-Sea: reliably commute or plan to relocate before starting work (required)

**Experience**:

- reception: 1 year (preferred)

Work Location: In person

  • Reception Coordinator

    4 weeks ago

    Southend-on-Sea, United Kingdom Pertemps TM Full time

    Front of House Coordinator£28,000 plus (Travel Card Zone 1-4 Paid plus Bonus )With your excellent front of house/reception skills are you ready to embark on an exciting journey filled with variety and change? Do you thrive in a fast-paced environment where your front of house skills shine? Look no further!This Dynamic leading Property Investment company...

  • Facilities Coordinator

    4 weeks ago

    Burton-On-Trent, United Kingdom Carbon60 Global Full time

    We are looking to hire Facilities Coordinator for an industry leading Facilities Management company. This is an excellent opportunity to join an organisation with great training and development opportunities. **Role**: Facilities Coordinator **Pay Rate**: £18.50 P/H **Contract**: Temp Ongoing (Minimum 7 months) **Location**: Burton-on-Trent **Hours**:Monday...

  • Facilities/Stock Coordinator

    1 month ago

    Stoke-on-Trent, United Kingdom Sanderson Recruitment Full time

    Job Title: Facilities/Stock CoordinatorLocation: Stoke-on-TrentSalary: CompetitiveOur client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes.Responsibilities:Oversee inventory levels of supplies, equipment, and...

  • Outpatients Reception

    4 weeks ago

    Stoke-on-Trent, United Kingdom University Hospitals of North Midlands NHS Trust Full time

    To welcome patients, carers, relatives, visitors and other health care staff to the Outpatient department in a polite, courteous and professional manner. To ensure you are patient focused at all times and always greeting patients with a smile. To ensure that the patient journey from receipt of referral letter to appointment in clinic and any subsequent...

  • Receptionist

    1 month ago

    Clacton-on-Sea, United Kingdom Kingscliff Full time

    This is a great opportunity to take on the next steps in your hospitality career and **be part of a hotel reception team with Surya Hotels, reporting to & working with the hotels Senior management team to maximise guest experience.** In a new era in hospitality, make your mark and really drive it forwards, embracing our ‘**_Ownership with Personality_**’...

  • Outpatients Reception

    4 weeks ago

    Stoke-on-Trent, United Kingdom University Hospital of North Midlands NHS Trust Full time

    Maintain the Trust systems, E referral, Savience, iPortal and Filefast. Reporting any issues with Savience to the systems administrator. Gain knowledge of Outpatient procedures. Develop knowledge of other Hospital Departments and Clerical procedures, acquired through job training. **Ensure that all notes and systems i.e.**: Careflow and Savience are working...

  • Facilities Helpdesk Coordinator

    5 days ago

    Stoke-on-Trent, Staffordshire, United Kingdom bet365 Full time

    A Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the department. This position...

  • Front of House Staff

    1 month ago

    Clacton-on-Sea, United Kingdom Northwood Southend Full time

    Position Title: Front of House Representative (Estate Agent) Location: Clacton-on-Sea Overview: As a Front of House Representative within our esteemed real estate agency, you will be the first point of contact for clients, visitors, and potential buyers or sellers. Your role is crucial in creating a positive and welcoming atmosphere while providing...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-on-Trent, Staffordshire, United Kingdom bet365 Full time

    Who we are looking for A Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-on-Trent, Staffordshire, United Kingdom bet365 Full time

    Who we are looking for A Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Outpatients Reception

    4 weeks ago

    Stoke-on-Trent, United Kingdom University Hospitals of North Midlands NHS Trust Full time

    To welcome patients, carers, relatives, visitors and other health care staff to the Outpatient department in a polite, courteous and professional manner. To ensure you are patient focused at all times and always greeting patients with a smile. To ensure that the patient journey from receipt of referral letter to appointment in clinic and any subsequent...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-On-Trent, United Kingdom bet365 Full time

    Who we are looking forA Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks.You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Facilities Helpdesk Coordinator

    3 days ago

    Stoke-on-Trent, United Kingdom BET365 Full time

    Who we are looking forPlease make an application promptly if you are a good match for this role due to high levels of interest.A Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks.You will effectively assist the UK and Overseas facilities...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-On-Trent, United Kingdom bet365 Full time

    Who we are looking forA Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks.You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-on-Trent, United Kingdom bet365 Full time

    Job DescriptionWho we are looking forA Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks.You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-On-Trent, United Kingdom bet365 Full time

    Who we are looking for A Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-on-Trent, United Kingdom bet365 Full time

    Who we are looking forA Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks.You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-on-Trent, Staffordshire, United Kingdom bet365 Full time

    Who we are looking for A Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Facilities Helpdesk Coordinator

    2 weeks ago

    Stoke-on-Trent, Staffordshire, United Kingdom bet365 Full time

    Who we are looking for A Facilities Helpdesk Coordinator that will use and maintain the CAFM system and allocate work to the relevant teams as well as support with general administrative tasks. You will effectively assist the UK and Overseas facilities teams by managing the CAFM and Helpdesk software and various administrative duties required by the...

  • Office Coordinator

    1 month ago

    Kingston on Soar, United Kingdom Elizabeth Michael Full time

    TEMPORARY TO PERMANENT MONDAY TO FRIDAY NG11 8:30-17:00 SALARY - £25,000 Per Year We are looking for an Office Coordinator on behalf of our client to be responsible for the efficient running of the ensuring excellent customer service is delivered to all internal and external customers. You will also take control of the office and facilities management....