Administrator
4 weeks ago
**Applicants**:
Ideally you will have previous experience in minuting meetings and be able to travel to various meetings throughout County Durham.
You ideally will be available to start employment within a week and be available on an ongoing temporary basis.
You should be able to operate hybrid from your home so have a suitable work space and internet connection.
**Employment Basis**:
Temporary ongoing full-time (9am-5pm No weekends)
**Overview**:
This role involves taking comprehensive and accurate minutes of children's meetings (child in care reviews and child protection conferences) via a laptop and then processing and circulating this information within set timescales. The Administration Officers attend the meetings using Microsoft Teams. Hybrid working applies in the team and this role is predominantly working from home.
**Description of role**
This role will report directly to the Business Support Manager with the purpose of providing a consistent and seamless service for service users, ensuring meetings are arranged, diary alignment is managed appropriately, accurate notes and records of events are recorded and produced to timescale.
**Duties and responsibilities**
- Arrange, prepare and attend all Child Protection Conferences, Looked After Reviews, Foster Carer Reviews and all other related meetings in line with IRO objectives, ensuring effective time and cost management
- Manage all allocated work robustly and ensure all relevant paperwork received within timescale e.g. invitation lists
- Take notes of all Children’s and Foster Carer Reviews via laptop to a consistent high quality and circulate within agreed timescales
- Confirm attendance of all related parties at reviews/meetings in an appropriate and timely manner.
- Ensure the room is prepared, arrangements are appropriate and that arrangements are confirmed to all necessary parties
- Use IT system packages, e.g. Word/Excel/Teams to take and communicate notes and be prepared to learn and use new technology to improve the effectiveness of service delivery
- Coordination and alignment of personal and IRO diaries to facilitate the above
- Escalate any issues/concerns to the IRO in a timely manner
- To effectively time manage all work
- Ensure a flow of communication is maintained with the Quality & Review Allocations Officer and Quality & Review Support Assistants to ensure adequate clerical support is provided for each review/meeting to comply with set timescales and deadlines for reviews/meetings
- Attend, support and produce quality records of meetings in accordance with procedural and legislative timescales
- Contribute to the development and maintenance of processes and work schedules to targets and provide an efficient and effective service to staff and service users
- Keeping up to date all relevant information systems, conforming to departmental standards and procedures
- Maintaining and keeping up to date all quality assurance and performance management systems
- Deputise for the Quality & Review Allocations Officer as and when required
- Perform all related tasks as required to meet the targets and objectives of the Service
- Work hours as required throughout the County as appropriate to meet Service targets
- Communicate effectively and professionally with all partner agencies to ensure a consistent reviewing of processes for all children and foster carers reviews
- Ensure all written information for reviews is gathered in a timely manner and follow up as per procedures
- Ensure that all travel arrangements to Reviews are always cost effective and in conjunction with the IRO
- Ensure that attendance and participation at relevant development working groups e.g. LSCB
- The post holder will undertake such other duties and responsibilities commensurate with the grade of the post and as required by the Service Manager
**Salary**: From £10.98 per hour
Schedule:
- Day shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Stanley: reliably commute or plan to relocate before starting work (required)
**Experience**:
- minute taking: 1 year (required)
Work Location: In person
Reference ID: 7145414307554
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