Executive Assistant

4 weeks ago


Bury St Edmunds, United Kingdom Seamans Building Full time

We are looking to recruit an excellent all-round administrator to work as an Executive Assistant to the Management Team within our business.

Due to the nature of the business this is an office based role, and we are ideally looking for between 24-30 hours per week over at least 4 days preferably in the mornings, and covering the lunch period. Full-time hours will also be considered.

**Main Duties and Responsibilities**
- Provide efficient administration support including answering the telephone, photocopying, filing, and responding to routine correspondence
- Provide all clients / service providers with a professional friendly service promoting the company’s best interests
- Monitor meeting room availability, acting as initial point of contact for company activities and providing refreshments.
- To reproduce information and distribute as directed including via software platforms such as Sharefile.
- Develop charts and visual aids for the purpose of internal external communications
- Raise sales invoices
- Responsible for monitoring, sourcing, and communicating training for all employees. Ensuring that all available grants towards training are obtained and followed through to completion.
- HR administration for induction of new employees
- Produce Operation and Maintenance (O&M) Manuals for clients
- Provide support in maintaining an active social media profile
- Support the business in developing and implementing new processes and procedures alongside ISO framework.
- Provide general administrative and organisational support to other team members as required
- Ensure accurate maintenance of all manual and electronic records for the business
- Undertake any other tasks as required by the Management Team

**About you**:

- Strong administration background with a keen eye for detail
- Excellent organisational and communication skills
- Good level of IT skills including Microsoft Office products such as Excel and Word. Some audio typing may be required, but full training will be given.
- An enthusiastic and professional approach to take ownership of tasks and see them through to completion
- GCSE English and Maths (Grade C and above OR 4 and above)

**Benefits of joining us include**:

- Salary: £23,000 - £27,000 dependant on experience (pro-rata)
- 22 days annual leave (plus bank holidays) - pro-rata
- Contributory pension

**Job Types**: Full-time, Part-time
Part-time hours: 24-30 per week

**Salary**: £23,000.00-£27,000.00 per year

**Benefits**:

- Company pension
- Free parking

Work Location: In person

Application deadline: 29/08/2023
Reference ID: Executive Assistant


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