Office Administrator

1 week ago

Huddersfield, United Kingdom Gleneagles Project Services Limited Full time

**The Company**:
Gleneagles Project Services Ltd is a dedicated, high-quality consultancy specialising in a range of construction industry sectors, specialising in Retail. Our services include Highways Engineering and Programme Management supported by our dedicated Project Management Service. We are a small business, with modern offices on the outskirts of Huddersfield, with great motorway access.

The job will have a variety of responsibilities including: project administration support and project tracking, office related H&S matters, maintaining facilities, as well as general administration and office duties.
- Raising and processing orders with various clients.
- Using accounting software to produce quotes, purchase orders etc.
- Processing of expenses.
- Project Management support.
- Administrative support for the office and management team.
- Travel and accommodation planning and booking.
- Fire safety in the office, including regular alarm testing and ensuring maintenance is completed on time.
- Maintenance of all H&S record keeping, including safety checks.
- Monitoring and replacing PPE when required.
- Arranging building maintenance including emergency lighting testing and fire extinguisher maintenance.
- Maintaining training records for all employees and ensuring training courses are booked.
- Maintaining car and driving licence records for all employees.
- General Admin responsibilities, such as ensuring visitors are greeted in a professional, friendly manner.
- Dealing with both internal and external telephone calls.
- Keeping office and meeting rooms tidy and fully stocked.
- Ensuring the working order of office equipment such as printers, that they are fully stocked and to deal with any errors correctly.
- Monitor stationery levels and communicate when needing re-stocking.
- Filing and archiving of projects.
- Other administrative duties as required by the business.

**Requirements**:
**Essential**:

- Educated to A Level standard
- Excellent working knowledge of Microsoft Office, especially Excel and Word
- Accurate and thorough approach with excellent attention to detail
- Strong time keeping / time management
- Positive, pro-active approach
- Ability to work autonomously
- Good level of oral and written communication skills with peers of all levels, up to senior management
- Excellent telephone manner
- Ability to multi-task

**Desirable**:

- Experience in a similar role
- Experience in the Construction industry
- AutoCAD experience would be an advantage
- Experience of managing office health and safety
- First Aid at work qualification

**Benefits**
- Perkbox (Discounts at major retailers, Health Assured - Employee Assistance Programme, etc.)
- Life Insurance cover (3 times salary), includes Smart Health (24/7 virtual GP, mental health support, a health check, a nutritionist consultation, expert second medical opinions, and personalised online fitness programmes), Bereavement counselling and probate helpline
- 25 Holidays (Christmas: the office is closed for 1 week, retain 3 holidays)
- An extra day’s holiday on your birthday
- Option to buy additional holidays
- Wellness programme
- Professional fees paid
- Cycle to work Scheme available
- Tech Scheme available
- Salary Sacrifice pension contribution up to 3% (to meet government requirements)
- Paid bank holidays
- On-site parking

HR info:

- Probation period 3 months
- 37.5 hours per week
- Office hours (Flexible start and finish times as per contract terms, early finish on Fridays)
- Open plan and knowledge sharing office

**Job Types**: Full-time, Permanent

COVID-19 considerations:
We have a comprehensive COVID policy

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£27,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Wellness programme

Schedule:

- Monday to Friday

COVID-19 considerations:
We have a comprehensive COVID policy

Ability to commute/relocate:

- Huddersfield HD2 1GT: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you eligible to work in the UK without a work permit or visa? If not, please confirm the work permit/visa you have (must be current).

**Education**:

- A-Level or equivalent (required)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Reference ID: GOA/003

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