Finance Administrator

1 week ago

Haringey, United Kingdom Harris Federation Full time

**Summary**
We have an opportunity for a dedicated and organised individual with interest and or experience in financial administration to support our thriving academy, covering maternity leave as a Finance Administrator.

**About Us**
Harris Primary Academy Coleraine Park is an Outstanding primary academy and we have high expectations and aspirations for your children. All our staff aim to give every child an exceptional education providing support, care, enrichment and challenge as they come through our doors. We give them opportunities to enjoy their learning and prepare them for future academic success as well as happy lives. We have a unique creative curriculum, a clear vision, high expectations, strong moral values and a love of learning. Our academy is a multi-cultural, multi-faith family where children learn together. They respect and value each other.

We believe all children are special and we "dig for gold" in every child. This means encouraging children to do their very best, not settling for second-best.

The Academy is located in the heart of Tottenham and we are very proud of all of our children and staff. Everyone works hard and behaves well to achieve "exceedingly, abundantly, above all we can think or imagine'

**Main Areas of Responsibility**
Your responsibilities will include:

- Creating purchase orders
- Obtaining authorisation for, coding and posting purchase invoices
- Checking of all deliveries to the Academy, liaising with site staff as to distribution of order
- Raising cheques / BACS for purchase invoices
- Making payments
- Journal entries on accounting system
- Cash / bank reconciliation and reports
- Collecting money from students for educational visits
- Reconciling the petty cash on a monthly basis
- Reconciliation of academy credit card
- Liaison with cost centre budget holders
- Maintenance of Fixed Asset Register
- Academy banking
- Assisting Finance Business Partner in monthly balance sheet reconciliations
- Dealing with incoming and outgoing finance post
- To administer finances in relation to peripatetic music tuition, music subsidies and Food Technology consumable costs
- Raising sales invoices for lettings
- Banking of cash and cheques
- Supporting the Academy in finding ways to raise capital funding
- Creating a business plan for lettings and liaising with the Executive Principal to action
- Supporting any Academy training events that may raise capital
- Giving financial support for any capital spend projects
- Finding ways in which the Academy can get better value for money, through better procurement or other innovative ideas
- Working with Federation Business Partner and Principal in agreeing priorities for expenditure and monitoring the effectiveness of spending and usage of resources to ensure value for money
- Ensuring all matters regarding Academy insurance are dealt with in line with Federation procedures
- Ensuring the academy's financial procedures operate in accordance with statutory guidelines, Academies financial regulations and guidelines set out in the academy's policies and procedures
- Providing statistical information as required by the DCSF, other funding providers and Principal
- Familiarity with all the different funding streams that make up the academy budget and be aware of who has direct responsibility for each one
- Supporting the process of and responding to audit reports and implementation of recommendation
- Reading and understanding the Academies Financial handbook and check the Academies compliance reporting any concerns to the Finance Business Partner and the Principal
- Overseeing all contracts, register at the Academy, ensuring all information is kept up to date
- Monitoring financial and quality issues relating to academy meals contract
- Managing payroll, liaising with EPM as required
- Working with Federation Estates Managers, Projects Team and procurement to check best value for money when the Academy is considering new contracts or services
- Working with FBP when contracts are due for renewal and ascertain value for money and quality of service are in line with expectations
- Communicating any concerns regarding contracts with suppliers as required
- Supporting in any tendering process

**Qualifications & Experience**
We would like to hear from you if you have:

- Qualifications to A level or equivalent
- Knowledge of school finance systems
- Knowledge of a variety of financial recording systems
- Knowledge of the budget setting process
- Understanding of the role and function of external audit
- At least three years’ experience working in a finance department
- Experience of working within financial controls
- Experience of assisting with budget setting and budget management

**Next Steps**

**Professional Development & Benefits**
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our

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