Group Administrator
3 weeks ago
**Duties and responsibilities in this position are**:
HR
1. Co-ordinating training requirements with line managers and organizing and booking training courses.
2. Keeping training matrix updated.
3. Maintaining staff records including training certificates, staff profiles.
4. Creating and maintaining Competency Matrix’s.
5. Supporting line managers with the creation of staff personal development plans.
6. Supporting the HR Manager with general ad hoc tasks and responsibilities.
Health, Safety, Environmental and Quality (HSEQ)
7. The administration and coordination of our ISO9001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.
8. The administration and coordination of our ISO14001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.
9. The administration and coordination of our ISO27001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.
10. The administration and coordination of our ISO45001 certification. This will require hiring external consultants and maintaining our accreditations. It will involve receiving actions and requirements from consultants, initiating actions in response, and reporting on the results internally.
11. Managing and updating Companywide manuals and documentation.
12. Manage and Co-ordinate our Carbon Neutral responsibilities.
13. Co-ordinating and supporting Company Audits in relation to ISO accreditations and Investors in People and others.
14. Co-ordinate with our external Health and Safety Consultants to ensure we are going about our business in the correct manner and keeping our workforce, clients and the public safe.
IT and Software and consumables
15. Manage software issues (Therefore, Job Logic etc)
16. Manage the issue and return of IT / Telecoms equipment for all staff.
17. Manage the issue of uniforms
Fleet & Travel
18. Administer all aspects of the Fleet policy within the company, ensuring that cars are properly requested, invoices are accurate, and vehicles maintained to a high standard.
19. Administer Insurance claims
20. Booking flights and hotels for some staff
Premises
21. Looking after Maintenance companies
22. Managing supplies
23. Co-ordinating energy costs and billing
24. Co-ordinating rental costs
General Admin
25. Ordering Stationary
26. Managing Stock
27. Order and manage staff uniforms and clothing.
28. Organise and manage engineer tool annual calibrations maintaining ABEC tools calibration register.
Other
29. Support senior management with any other pressing administrational support ina flexible and support manner.
**Salary**: £25,000.00-£28,000.00 per year
**Benefits**:
- Company pension
- Life insurance
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: In person
Reference ID: groupadminJuly23
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