Events Project Coordinator

3 weeks ago

London, United Kingdom Strata Full time

Job Overview

This is an essential Client facing role where you will be an ambassador for Strata whilst working directly with the Client. You will assist the team with co-ordinating and delivering a wide range of events and services for one of the world’s largest Automotive companies. Experience within an agency is beneficial and knowledge of the Automotive industry would be advantageous.

Reports to

Account Director

Location

Coventry, Brackley, London and Remote Working

Key Responsibilities

Project administration
- Prepare and maintain briefing documents
- Ensure all actions from meetings are recorded and actioned
- Working with the Strata and client teams to ensure key dates in event schedule are met
- Organising of meetings; internally and externally - diary invites, room bookings, refreshments
- Good housekeeping within server folder and files - ensure all documents are labelled then filled correct in accordance to Strata / client process
- Understanding of commercial principles
- Project admin including raising of purchase orders and reconciliation
- Archiving event material poste event - ensure all documents are labelled then filled correct in accordance to Strata / client process
- Good working knowledge of the project, ability to update project documents including working documents, contact reports and schedules
- Working with team to book and arrange vehicles for events - ensuring correct model are booked, and scheduled pick up / collections are adhered to
- Good knowledge of brand guidelines ensuring good brand guardianship through event - digital and printed, event collateral and branding
- Assist with finances processing - working with Strata team to ensure all quotes and reconciliation are shared in a timely manner. Working with client to ensure Strata received approvals and POs in accordance with company protocol.

**Creative Delivery**
- Contributing to the creative content and delivery of projects
- Project research for entertainment, gift and other required collateral
- Liaison with Suppliers and Stakeholders to ensure delivery is in accordance with Strata’s Quality Management processes
- Attending site visits

Brief taking and pitching
- Assist with pitch work - contribute with creative content and research
- Project research for entertainment, gifts, venues and other items or services
- Liaise with supplier and stakeholders to ensure delivery is in accordance with Strata’s process
- Attend site visits - create reports as required

Reconciliation and post event
- Assist with the reconciliation of projects
- Assist with post event reporting
- Archiving of event materials in accordance with Strata and client processes - ensuring all items are clearly labelled and filed correctly

Creative
- Encourage broadminded thinking and open creative approaches
- Keep abreast of and research new approaches to present to clients and the wider Strata team

External
- To ensure an excellent level of customer service and to anticipate client requirements at meetings, on site and location
- To uphold good production values throughout project timeline
- To monitor the quality of all client deliverables
- Develop positive client relationships and be the main contact for all things operational
- To be a good ambassador for Strata and the client’s brand
- To promote the sale of other Strata products e.g., Digital, Creative Services etc

The Person
- Creative, commercially minded and excited by the challenges of delivering quality event experiences
- Minimum 18 month experience
- A discernible passion for the industry

Key qualities and characteristics
- Organised and strong multi-tasker
- Demonstrate the ability to work on multiple projects, clients and deadlines in a calm and composed manner.
- Demonstrate agility and flexibility
- Highly organised with an excellent eye for detail
- A confident communicator, both verbally and in writing
- An ability to build long term, mutually beneficial relationships
- A strong client service ethic
- Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding customer requirements
- An ability and willingness to travel. This role requires onsite participation at live events within the UK

The Person
- Creative, commercially minded and excited by the challenges of delivering quality event experiences
- Minimum 18 month experience
- A discernible passion for the industry

Key qualities and characteristics
- Organised and strong multi-tasker
- Demonstrate the ability to work on multiple projects, clients and deadlines in a calm and composed manner.
- Demonstrate agility and flexibility
- Highly organised with an excellent eye for detail
- A confident communicator, both verbally and in writing
- An ability to build long term, mutually beneficial relationships
- A strong client service ethic
- Resilience and stamina to sustain performance when under pressure to deliver to a deadline or in the face of demanding

  • Events Assistant

    1 month ago

    London, United Kingdom Petersham Nurseries - Events Full time

    Petersham Nurseries have a fantastic opportunity for an experienced Events Co-ordinator to join our Events Team at our Covent Garden site reporting to and working in collaboration with our Head of Events. We are looking for a passionate individual with the ability to build strong relationships with the team and our clients, whilst coordinating events across...

  • Events Coordinator

    1 day ago

    London, United Kingdom Starknet Foundation Full time

    The Starknet Foundation is a new organisation established to support the development of Starknet, a state-of-the-art layer 2 blockchain network built on top of Ethereum. Our mission is to unlock Ethereum’s scalability and efficiency, making decentralized applications more accessible and effective. As an Event Coordinator, you will support our Events Lead...

  • Event Operations Manager

    4 days ago

    London, United Kingdom Hypnotica Events Full time

    We are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management. Responsibilities: - Oversee the end-to-end execution of all events, ensuring seamless operations...

  • Event Operations Manager

    3 days ago

    London, United Kingdom Hypnotica Events Full time

    Job DescriptionWe are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management.Responsibilities:- Oversee the end-to-end execution of all events, ensuring seamless...

  • Event Operations Manager

    3 days ago

    London, United Kingdom Hypnotica Events Full time

    We are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management.Responsibilities:- Oversee the end-to-end execution of all events, ensuring seamless operations and...

  • Event Operations Manager

    2 days ago

    London, United Kingdom Hypnotica Events Full time

    Job Description We are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management. Responsibilities: - Oversee the end-to-end execution of all events, ensuring...

  • Event Operations Manager

    19 hours ago

    London, United Kingdom Hypnotica Events Full time

    We are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management.Skills, Experience, Qualifications, If you have the right match for this opportunity, then make sure...

  • Events Coordinator

    1 month ago

    London, United Kingdom The Maine Group Full time

    Events Coordinator 12 month FTC (with view to go permanent) Hybrid - 1 day London office £32,000 - £34,000 Are you a highly organised and engaging events professional looking for a great place to work? If so, this could be just the role for you! This is an exciting opportunity for an experienced Events Coordinator / Officer to join a professional...

  • Events Coordinator

    1 month ago

    London, United Kingdom McGregor Boyall Full time

    BBBH161603_1705944027 Posted: 22/01/2024 - £30 - £33 per hour - City of London, London - Contract We are hiring an Events Coordinator to join our large global banking client based in Canary Wharf for 12 months. This is an exciting opportunity for an event professional to take their career to the next level and work on high-profile events...

  • Events Co-ordinator

    1 month ago

    London, United Kingdom Petersham Nurseries - Events Full time

    Petersham Nurseries have a fantastic opportunity for an experienced Events Co-ordinator to join our Events Team at our Covent Garden site reporting to and working in collaboration with our Head of Events. We are looking for a passionate individual with the ability to build strong relationships with the team and our clients, whilst coordinating events across...

  • Project Coordinator

    7 days ago

    London, United Kingdom Source EQ Full time

    **Compensation and Bonus Package** Salary £25-30k Outstanding Benefits and travel **About the Organization and Position** Leading, independent lighting and rigging supplier predominantly focussed on live events within the entertainment industry is searching for a Project Coordinator for their expanding team. This organisation supplies industry-leading...

  • Project Coordinator

    7 days ago

    London, United Kingdom Source EQ Full time

    **Compensation and Bonus Package** Salary £25-30k Outstanding Benefits and travel **About the Organization and Position** Leading, independent lighting and rigging supplier predominantly focussed on live events within the entertainment industry is searching for a Project Coordinator for their expanding team. This organisation supplies industry-leading...

  • Project Coordinator

    1 month ago

    London, United Kingdom Source EQ Full time

    **Compensation and Bonus Package** Salary £25-30k Outstanding Benefits and travel **About the Organization and Position** Leading, independent lighting and rigging supplier predominantly focussed on live events within the entertainment industry is searching for a Project Coordinator for their expanding team. This organisation supplies industry-leading...

  • Events Coordinator

    1 month ago

    London, United Kingdom McGregor Boyall Full time

    BBBH161603_1708341295 Posted: 19/02/2024 - £30 - £33 per hour - City of London, London - Contract We are hiring an Events Coordinator to join our large global banking client based in Canary Wharf for 6 months. This is an exciting opportunity for an event professional to take their career to the next level and work on high-profile events globally with the...

  • Events Coordinator

    4 weeks ago

    London, United Kingdom Ambition Full time

    A leading international law firm is looking to hire an Events Coordinator on a permanent basis! The Marketing and Business Development team is looking to bring someone onboard to support the Senior Events Manager to devise and deliver the internal and external events programme, including client engagement events and staff activities. **Key...

  • Project Coordinator with Events or Logistics

    4 weeks ago

    London, United Kingdom Boyce Recruitment Full time

    Experienced Coordinator required for this Internationally focussed Think Tank. The role requires strong experience with administrative support, logistics & event management. You will be working across multiple projects and International programme areas so must be able to juggle tasks and prioritise work accordingly.You will be highly numerate with an eye for...

  • Events Coordinator

    4 weeks ago

    London, United Kingdom The Maine Group Full time

    Events Coordinator Permanent £34,000 - £38,000 Hybrid - 1 day London Office If you love working in Events then this is an exciting opportunity for an Events professional looking for the next step in their career to be involved in the delivery of both domestic and international events. You will be joining at a time when this international welfare...

  • Event Operations Manager

    3 days ago

    London Area, United Kingdom Hypnotica Events Full time

    We are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management.Responsibilities:- Oversee the end-to-end execution of all events, ensuring seamless operations and...

  • Event Operations Manager

    4 days ago

    London Area, United Kingdom Hypnotica Events Full time

    We are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management.Responsibilities:- Oversee the end-to-end execution of all events, ensuring seamless operations and...

  • Event Operations Manager

    3 days ago

    London Area, United Kingdom Hypnotica Events Full time

    We are seeking an experienced and highly motivated Event Operations Manager to join our team. The ideal candidate will have a deep understanding of the electronic music industry, a robust network of connections, and a proven track record in event management. Responsibilities: - Oversee the end-to-end execution of all events, ensuring seamless operations and...