Care & Office Coordinator

2 weeks ago


Kirkcaldy, United Kingdom Gentle Hands Healthcare Ltd Full time

**Join the Team at Gentle Hands Care: Delivering Care with Love & Compassion**

**Position**:Care & Office Coordinator

**Contract**:Fulltime 40 hours per week

**Hourly Rate**:£12 per hour

**Location**:Fife Area

**Reporting to**:Care Field Supervisor

**COS NOT OFFERED: THIS ROLE IS NOT SPONSORED FOR VISAS**

**About Us**:
At Gentle Hands Care, our mission is to deliver care with love and compassion. We are dedicated companions in life's journey, ensuring our clients feel cherished and at ease in their own homes.

**Role Overview**:
The Care & Office Coordinator will play a pivotal role in ensuring the smooth operation of our office, coordinating care services, and overseeing care delivery to our clients. This multifaceted role requires a dynamic individual who can seamlessly transition between administrative tasks, care coordination, and direct care delivery.

**Key Responsibilities**:
**Care Coordination & Delivery**:

- Schedule and coordinate care services for clients, ensuring their unique needs are met.
- Oversee and sometimes directly deliver care to clients, ensuring the highest standards are maintained.
- Liaise with carers to ensure they are informed of their schedules, client requirements, and care delivery protocols.
- Handle client enquiries, feedback, and any concerns, ensuring they receive timely and compassionate responses.
- Maintain up-to-date client records, including care plans, schedules, and any other relevant documentation.
- Support in Familiarisation visits.
- Client Reviews.
- Quality Spot checks of staff

**Office Administration**:

- Manage office supplies and inventory, ensuring the office is well-stocked and organised.
- Assist with the preparation of reports, presentations, and other administrative tasks as required.
- Coordinate meetings, including scheduling, sending reminders, and setting up conference calls or video conferences.

**Team Support**:

- Assist in the onboarding process for new carers, including scheduling training sessions.
- Organise team events, training sessions, and staff meetings.
- Provide general support to the office team, assisting with various tasks as needed.

**Key Qualifications**:

- Previous experience in a care coordination, office administration, or direct care delivery role.
- Strong organisational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Proficiency in office software, including Microsoft Office Suite.
- A compassionate and understanding nature, with a genuine desire to help others.
- Ability to handle sensitive information with discretion.

**Benefits**:

- **Employee Assistance Programme (EAP)**: This service provides confidential support to employees for personal and professional issues that might affect their work performance, health, and well-being. It can include counselling services, legal advice, and financial planning assistance.
- **Career Growth & Progression Opportunities**: Gentle Hands Health Care Ltd can offer clear pathways for career advancement within the organisation. This could involve opportunities for promotions, role diversifications, or transitions into different areas of the healthcare sector, supporting employees in achieving their career aspirations.
- **Development & Training Programmes**: Consistent with the value of empowerment, the company can provide comprehensive training programmes. These could include onboarding training for new starters, ongoing professional development courses, and specialised training in areas like palliative care, dementia care, and management skills.
- **Recognition and Reward Schemes**: To foster a culture of appreciation and motivation, the company could implement schemes to recognise and reward outstanding performance and dedication. This could be in the form of employee of the month awards, bonuses for exceptional care, or additional leave days.

**Equal Opportunities Employer**:


  • Deputy Care Manager

    4 weeks ago


    Kirkcaldy, United Kingdom Thistle Care Solutions Full time

    At Thistle Care Solutions, we’re more than just caregivers—we’re partners in our clients well-being journey. Our team is comprised of trained and compassionate personal care assistants and support workers who are committed to delivering top-notch care with a personal touch. Why should you work for us ? Quality Care: We prioritise quality in...


  • Kirkcaldy, United Kingdom Enhance Healthcare Ltd - Harbour Care Full time

    **UNDER NEW MANAGEMENT** **HEALTH AND WELLBEING COORDINATOR** An exciting opportunity has become available to work with our Activity Team within Harbour Care, a cutting edge care facility, as a Health and Wellbeing Coordinator. The role will be challenging, rewarding, and no two days will be the same. You will be providing care and delivering...


  • Kirkcaldy, United Kingdom Abbotsford Care (Glenrothes) Ltd Full time

    Are you looking for a new challenge? Are you a dynamic person with a positive attitude who can successfully work on your own or as part of a team? Are you fed up of being stuck in an office? An exciting opportunity has arisen at Abbotsford Care where we are looking for a Care Home Administrator to join our existing team. This weekend, 8 hours per week. You...


  • Kirkcaldy, United Kingdom Gowrie Full time

    Gowrie Care Home is looking to source an Activities Coordinator. Our recently refurbished care home is situated in the heart of Kirkcaldy, providing superior Residential, Nursing, Dementia & Respite care for 60 residents. As Activities Co-ordinator, you will work closely with the Home Manager to plan and implement activities appropriate to the residents...

  • 127717 Ward Clerk

    7 days ago


    Kirkcaldy, United Kingdom NHS Scotland Full time

    We require an experienced administrative coordinator to join our service, leading our teams, ensuring provision of efficient and effective administrative and clerical support to Wards and Departments within the Emergency Care Directorate. This involves review and coordination of workload and responsibilities on a daily basis, ensuring a robust professional...

  • Care Assistant

    7 days ago


    Kirkcaldy, United Kingdom A.S.A Recruitment Ltd Full time

    ASA are recruiting for experienced care assistants to work in different locations all over Fife. Glenrothes, Kirkcaldy, Dunfermline, Levenmouth, Lumphinnans, Cupar and Anstruther.We can offer a variety of shifts 7 days per week. We can also offer block bookings which would mean you are placed on a rota with the client or you can just work on your...

  • HR Administrator

    4 weeks ago


    Kirkcaldy, United Kingdom Abbotsford Care (Glenrothes) Ltd Full time

    Abbotsford Care, a leading Health Care provider in Fife, is recruiting a HR Officer to join our Head Office team in Kirkcaldy. This position is 35 hours between Monday to Friday. In your role as HR Officer, some of the tasks involved include: - Processing of HR administration for over 500 employees and maintaining personel records to ensure Payroll and HR...

  • Clerical Officer

    2 weeks ago


    Kirkcaldy, United Kingdom NHS Scotland Full time

    We require a Clerical Officer to join our team, providing administrative and clerical support to Medical Secretaries within the Emergency Care Directorate, Victoria Hospital. This involves a large amount of moving and handling, and electronic tracking of patient casenotes on a daily basis. Relevant admin / clerical experience is required, as is the ability...


  • Kirkcaldy, United Kingdom Abbotsford Care (Glenrothes) Ltd Full time

    Abbotsford Care, a leading Health Care provider in Fife, is recruiting a Recruitment administrator to join our Head Office team in Kirkcaldy. This position is 35 hours between Monday to Friday. In your role as Recruitment Administrator, some of the tasks involved include: - processing of HR administration for over 500 employees - maintaining personnel...


  • Kirkcaldy, United Kingdom NHS Scotland Full time

    CORPORATE DIRECTORATE HUMAN RESOURCES HUMAN RESOURCES OFFICER SALARY: £37,831 - £46,100 BAND 6 - 30 hours* OR HUMAN RESOURCES ADVISOR SALARY: £30,229 - £37,664 BAND 5 - 37.5 hours We have an exciting opportunity available for either a Human Resources Officer or a Human Resources Advisory to provide generalist HR support to NHS Fife and Fife Health &...

  • Maintenance Officer

    7 days ago


    Kirkcaldy, United Kingdom Belsize Healthcare Full time

    Gowrie Care Home is looking to recruit a Maintenance Officer. As Maintenance Manager, you will ensure the building and equipment is maintained to a high standard, always keeping our residents and staff safe and comfortable. To ensure everyone is comfortable and protected, you will inspect different equipment and perform any basic repairs or preventative...

  • Maintenance Officer

    4 weeks ago


    Kirkcaldy, United Kingdom Belsize Healthcare Full time

    Gowrie Care Home is looking to recruit a Maintenance Officer. As Maintenance Manager, you will ensure the building and equipment is maintained to a high standard, always keeping our residents and staff safe and comfortable. To ensure everyone is comfortable and protected, you will inspect different equipment and perform any basic repairs or preventative...

  • Security Officer

    4 weeks ago


    Kirkcaldy, United Kingdom NHS Scotland Full time

    On appointment you will be based at Victoria Hospital, Kirkcaldy but will be required to work at any NHS Fife site. Working within a 24 hour shift pattern you will provide a quality security service safeguarding staff, patients and visitors and ensuring the security and integrity of the NHS Estates through dedicated patrols and the use of technology. With...

  • Clerical Officer

    4 weeks ago


    Kirkcaldy, United Kingdom NHS Scotland Full time

    An opportunity has arisen to work with the case note library team within the Health Records department at the Victoria Hospital, Kirkcaldy. Main duties will include sending and receiving patient case notes, filing case notes in a safe, secure and confidential manner, following terminal digit system as well as other filing systems specific to individual...


  • Kirkcaldy, United Kingdom NHS Scotland Full time

    An opportunity has arisen to work with the case note library team within the Health Records department at the Victoria Hospital, Kirkcaldy. Main duties will include sending and receiving patient case notes, filing case notes in a safe, secure and confidential manner, following terminal digit system as well as other filing systems specific to individual...

  • Buyer

    4 weeks ago


    Kirkcaldy, United Kingdom NHS Scotland Full time

    Our Vision for NHS Fife is that everyone can live longer, healthier lives at home, or in a homely setting. We will have a healthcare system with integrated health and social care, and a focus on prevention, anticipation and supported self-management. Thank you for your interest in our Buyer role within the procurement team of our Finance Directorate. This...


  • Kirkcaldy, United Kingdom SSAFA Full time

    This role covers Kirkcaldy and surrounding areas. Could you lead the local SSAFA services in your area? You don’t need a military background for this role, but you should be empathic to the needs of the armed forces community, have some experience of managing people and possess good I.T. skills. If this sounds like you, we’d love to hear from...

  • Accounts Assistant

    4 weeks ago


    Kirkcaldy, United Kingdom Kerr Miller Recruitment Full time

    Our client is a long established wholesale business, who have premises in Kirkcaldy where this role is based **The Role** Our client is seeking an experienced Accounts Assistant with strong Interpersonal and technical skills to work within the finance team, specifically supporting the Financial Controller. This role has various duties / responsibilities,...


  • Kirkcaldy, United Kingdom NHS Scotland Full time

    An exciting opportunity has arisen to work within the Planned Care Directorate, providing comprehensive administrative and clerical support to our Senior Charge Nurse and team at Ward 44, Victoria Hospital, Kirkcaldy. You should be educated to Standard Grade level; possess RSA/SCOTVEC qualification or equivalent or have relevant previous experience. You...

  • Project Support

    4 weeks ago


    Kirkcaldy, United Kingdom Fife Cultural Trust Full time

    **Contract Type**: Permanent **Grade**: FC5 **Salary**: £25,829.49 - £28,251 per annum **Hours**: 36 per week **Location**: OnFife HQ, Iona House Kirkcaldy Fife **Job Reference**: ON000474 We are OnFife and as Fife’s largest cultural organisation we specialise in making jaws drop, hearts warm, eyes light up and imaginations run wild. We work with a...