Senior Document Controller

6 months ago

Birmingham, United Kingdom Alternative Heat Full time

**Description**:
Alternative Heat specialises in the design, supply and installation of a wide range of Off-site Prefabricated solutions for the commercial M&E sectors throughout Ireland and UK. Through continuous investment within our teams, and our facilities, we have grown strongly over the years and established ourselves as a leader within the offsite pre-fabrication industry throughout Ireland and the UK.

Due to continued growth, we are looking to integrate a Senior Document Controller into the document control team.

**Job Title** | Senior Document Controller

**Location** |
**Birmingham; but travelling might be required**

**Hours** |
**8.00am to 5.00pm Mon to Thurs & 8.00am to 3.00pm Friday**

**Salary** |
**Competitive depending on experience**

**Responsible to** |
**Document Control Manager**

**Key Responsibilities**:

- Working closely with Document Control Manager to ensure Business Information Management and Project Information Protocols are adhered to and developed.
- Working with Viewpoint for Projects CDE and Field View site management software to ensure continued development and integration.
- Implement and develop the divisions document control procedures on a constant basis.
- Liaise with project and site teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
- Organising and Chairing meetings with Internal and external parties to ensure clear objectives are set, for project and businesses development.
- Assist with managing business archiving such that all documentation is stored efficiently and can be accessed and always referenced.
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Provide feedback such that design and project managers are fully aware of all documentation issues. Including the management and reporting of Document Control KPIs.
- Coordinating with all departments across the company to ensure that Field Systems are fully implemented.
- Manage the Document Transmittal process with the Client.
- Working on active projects ensuring that information is recorded and uploaded onto companies CDE and distributed to all relevant parties.

**Skills, Knowledge and Expertise**:
**Essential Criteria**:

- Previous Document Control Experience.
- Excellent Microsoft Office skills.
- Clear demonstration of working with senior management and implementing new processes.
- Evidence of training staff in procedures and software.
- Evidence of reporting on large volumes of information in a concise manner.
- Excellent communication skills verbal and written.
- Experience of co-ordinating the work of others.

**Desirable Criteria**:

- Working Knowledge of Viewpoint for Projects (4P) CDE
- Working Knowledge of Field View
- Site Document Management Experience.

**Benefits**:

- Full in-house training and career development opportunities
- Competitive pension scheme
- Life assurance scheme
- Health cash plan
- Free annual health check during working hours
- 30 days annual leave increasing in line with length of service.
- Social events organised for all employees throughout the year via our Health and Wellbeing committee.
- Secure, free onsite parking
- Free Coffee, Hot Chocolate, Tea, and Fruit provided daily.
- Friendly and supportive working environment in state-of-the-art facilities

***

**Alternative Heat is an equal opportunities employer.**

**About Alternative Heat**:
With over 17 years of experience within the Commercial Offsite Fabrication industry, Alternative Heat have established themselves as a market leader in this sector.

Located centrally between Dublin and Belfast our 8.5 acre Head Office and feabrication facilities, which are fully equipped with overhead cranes and 8,000m² of workshop floor area, provide an ideal factory construction environment which is reflected in the high quality solutions we offer.

We employ a strong team of design engineers, CAD technicians, contracts managers and skilled trades personnel who utilise their vast industry experience to assist in the design, fabrication and delivery of our bespoke MEP solutions, which we supply throughout the UK and Ireland.

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