Project Administrator

5 months ago

Ashford, United Kingdom Unite People Limited Full time

**Project Administrator - Kent**

Are you searching for your next career challenge within the construction industry? Our client has a rare and exciting opportunity within their rapidly expanding project department located in Ashford (Kent) for a **Project Administrator.** You will be a fundamental part of the project team providing the team with a high level of back-office administration.

Our client specialises in specific verticals across the construction industry with a strong focus on securing people and property with bespoke, out-of-the-box product solutions. Operating throughout the United Kingdom and EMEA and Gulf, we partner with some of the most influential international manufacturers, ensuring that our client-base receives the best possible solutions for their requirements.

Our client has the ability to offer unique solutions that influence change within the construction industry has driven company growth. We’re not just another ‘entrance expert’ we’re thought leaders, industry influencers and drivers of change. It is our passion to do what’s right for not only our clients and employees, but also the sectors we work within. To drive change, we work with highly commended awarding bodies such as LPCB and Secured by Design.

**Your Life as a Project Administrator**

As a **Project Administrator**, your main purpose is to work closely with the Project Management team by delivering and coordinating high-level back-office administration leading to projects being executed to the correct specifications, on time and within Budget.

It is vital within this role that you are a confident communicator, process-orientated and have a high level of attention to detail. Always demonstrating good discipline and personal organisation along with an enthusiasm for product and process quality, as well as continually always demonstrating their Company Values. You will be an excellent multi-tasker with the ability to demonstrate the skills required to successfully manage many fast-paced projects on a similar timeline, as well as communicate any “early warning signs” over deliverable vulnerabilities to the PM team.They believe that their people are the driving force behind their company's success.

**Your brief as a Project Administrator**
- Checking engineer timesheets in Knack for accuracy and making necessary changes to them weekly for submittal to the finance team.
- Managing the chosen client system to monitor and record progress/meet deadlines.
- Managing daily, weekly, and monthly H&S activities/requirements, ensuring all the correspondence is always up-to-date and relevant and available for inspection.
- Creating and managing project-specific Risk Assessments and Method Statements.
- Monitoring sub-contractors to comply with relevant safety and quality standards.
- Raising all project-related purchase orders.
- Organise and arrange Permits/Access as needed.
- Processing of all New Business Orders.
- Add Contract to Knack including all pertinent information for the cover page.
- Collating all relevant documentation from Sales & adding to the Project folder on SharePoint.
- Entering Products into manufacture with the supply chain using the correct procedure/documentation.
- Liaising with supply chain partners regarding ongoing queries/requests for information.
- Completion of any project-related documentation e.g. O&M manuals.
- Add any relevant ongoing documentation to the SharePoint Folder.
- Providing holiday cover for members of the Project Department.

**And what’s expected of you**
- High level of attention to detail and process orientated.
- Excellent telephone manner.
- Competent IT user - experience of MS Office and Sage 50 desirable
- Operates in line with company values & behaviours.
- An effective communicator - written and verbal.
- Strong organisational skills

We offer a great salary and a range of benefits. This role is perfect for an individual who’s looking to make their mark in a growing department. You will be required to work at our office in Ashford (Kent). You’ll receive generous annual leave plus 8 bank holidays and your birthday off, a Company Pension Scheme, Life cover, Healthcare plan and retail discounts.

**Job Types**: Full-time, Part-time

Pay: £30,000.00-£32,000.00 per year

Expected hours: 40 per week

**Benefits**:

- Company pension
- Life insurance
- Referral programme
- Relocation assistance

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: PAKent

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