Finance Assistant

2 weeks ago

Queens Park, United Kingdom The Learning Trust Full time

**THE LEARNING TRUST**

**JOB DESCRIPTION - FINANCE ASSISTANT**

**All sites**

**Grade 3, 37 Hours per week, Permanent, Term time plus 3 weeks (41 weeks per year)**

RESPONSIBLE TO - Finance Technician

CORE PURPOSE

To Assist the Finance Technician and Finance Team colleagues in the administration of the Trust Financial procedures

To assist in the smooth running of the School visits and events

To assist in the trip planning process

To administer the on-line payments systems

To pursue debts and outstanding documents

Reconciliation and recording of Purchase card information

To assist in the operation of the Purchase Ledger as required

To carry out general Office duties

To uphold School and Trust values and demonstrate Professional standards in all areas of work

KEY TASKS

Trips

To liaise with attendance staff to ensure student records are accurate for trips and events

To assist with trip and in-house event arrangements as required

To assist with finance tasks as required to meet deadlines and to achieve the smooth running of visits and events

To prepare the trip departure equipment and information in a timely manner

To Assist and administer trips and visits for Trust accounts by collecting and recording income received using software to ensure that necessary information is available in accordance with proper accounting practice.

To liaise with staff regarding necessary aspects of trip procedures and sales to ensure that policies and regulations are complied with.

To Record progress on trip administration so that information is available for use by other staff.

Income

To operate the income processing systems and assist parents and staff in the use of these; for income including but not limited to trips, sales, events, exam fees

To collate income and required return forms including pursuing outstanding debts and documents

To Sell and advise parents on retailed items including uniform, revision books etc.

To Prepare messages and order forms for sale items

To provide box office service for events

To appropriately process financial and other documentation with secure use and storage of card data to comply with Online Payments and PCI regulations

Payments

To process and record Cashbook payments either preparing by cheques, cash or BACS payment schedules; obtaining relevant documents, including VAT details, to accurately maintain an audit trail.

Purchase Ledger Support

To assist in the operation of the Purchase ledger as required by accurately recording purchase invoices on the correct supplier accounts in a timely manner

To accurately record supplier details and liaise with other finance staff to ensure verification of bank details before use

To obtain relevant approval for payments as required in accordance with delegated budget authorities

To assist as required in the timely preparation of payment batches for checking and approval by senior staff to fulfil payments in accordance with contracts and Payment Practices legislative guidance

General Finance

To place orders for stationery for approval by the relevant budget holders

To obtain and maintain detailed financial records, documentation, and working papers in order to ensure consistent audit trails, in accordance with the Trust Finance Manual

To deputise for finance and other staff as necessary.

To suggest improvements to systems and procedures

To receive deliveries of goods

General

To carry out general office duties to assist the Finance Team and the support staff to facilitate smooth running of the school and finance and administration functions

Notwithstanding the detail in this job description, the job holder may be asked to undertake other duties as determined by the Head or Line manager, from time to time and up to or at a level consistent with main responsibilities of the job.

**Job Type**: Permanent

**Salary**: £20,441.00-£21,189.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Flexitime
- Free parking
- Gym membership
- On-site parking
- Referral programme

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Work Location: One location

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