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Finance Assistant
3 weeks ago
**Role Overview**
As Finance Assistant you will be supporting the finance team in managing, processing and troubleshooting various accounts and transactions including credit card statements and purchase ledgers, and will be responsible for the day to day tasks within the finance department.
Reporting directly into the Finance Manager, you will be a strong communicator able to work well with project teams to ensure financial information is accurate and on time to support the general function of the finance department.
**Responsibilities**
- Maintain effective credit control
- Create, send, and follow up on sales invoices
- Maintain an active knowledge of supplier and client payment terms
- Update and maintain PO Register
- Process supplier invoices using invoice capture system and Xero
- Reconcile the bank on a daily basis
- Review, monitor and adhere to department budgets
- Collect and enter data for various financial spreadsheets and documents as required
- Analyse final gross margins on projects
- Administer cash flow forecast and reconcile with Xero and bank transactions
- Process expenses and credit card payments and reconcile statements with receipts
- Analyse VAT audit report on a quarterly basis prior to submission and collate VAT file for the quarter
- Ensure that all projects are accurately set up on internal system
- Reconcile any finance discrepancies or errors identified and investigate causes with project leads
- Assist the Accountant in creating financial reports on a regular basis
- Attend finance department and company-wide meetings, assisting with financial reporting to managers and senior executives where required
- Produce ledger reports when requested and deal with general client / internal queries
- Produce timesheet reports on a weekly basis and perform analysis when requested
- Work with HR to ensure all payroll updates and changes are recorded and implemented
- Process payroll on a monthly basis and administer the company pension scheme
- Recommend changes or improvements that increase accuracy, efficiency and / or cost reductions
- Adhere to all Owl Live financial policies and procedures
- Ensure all documentation and contractual information is maintained in line with company information security requirements
- Demonstrate a solid understanding and adherence of the Owl Live processes and procedures
- Demonstrate proficiency in all Owl Live systems
**Job Types**: Full-time, Fixed term contract, Temp to perm
Contract length: 12 months
**Salary**: £21,000.00-£24,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Sick pay
- Unlimited paid holidays
- Wellness programme
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Dakota Business Park, L19 2QR: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Dakota Business Park, L19 2QR
Reference ID: Finance Assistant
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