Administrator

3 weeks ago


Northampton, United Kingdom Manpower Full time

Manpower UK are recruiting on behalf of our client who are a large Stately Estate near Northampton for an Estates Administrator.

The Estate Administrator will be part of the small Estate team. Whilst each member of the team has their own responsibilities there is a strong team ethos and everyone is expected to assist each other when needed and be aware of what is going on around theestate.

This position focuses on the smooth running of the Estate including the House Opening and Shoot businesses, maintenance of the Estate property, providing administrative support to the family, and managing the paper and electronic filing systems. The principleduties of the role include the following:

- Front of house administration dealing with incoming and outgoing calls
- liaising with Farm, Estate and Commercial tenants and contractors
- Organising routine maintenance, repairs and compliance works
- Accompanying contractors where necessary
- Maintaining existing Estate property terriers and other property records
- Maintaining the security register and management records
- Maintaining spray and livestock records
- Managing the administration of the vehicle fleet including maintenance of fuel records, arranging MOTs and road fund tax
- Providing administrative support to the shoot including liaising with shoot clients, organising beaters wages and maintaining shoot records
- Coding invoices and receipts for the Estate bookkeeper
- Reviewing supplier statements and obtaining copy invoices as necessary
- Coordinating the management of first aid and health and safety on the Estate
- Arranging promotion and marketing for the House Opening
- liaising with members of the public and group organisers and taking bookings
- Maintaining House Opening records and preparing reports
- Coordinating guides rotas for the Hall Opening and ensuring sufficient cover
- Ordering tea rooms supplies
- Updating the website and social media forums
- liaising with the Owner's agent and other professional advisors as required
- Secretarial duties to, and liaising with the Management team and family
- Alongside the above providing support to the other estate office staff as needed
- Filing (electronic and paper systems) and archiving

Interested? Please forward your CV in the first instance.


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