Business Support Administrator

3 months ago

Crawley, United Kingdom CGG Full time

Company Description

With our drive, deep curiosity and understanding of the Earth and its subsurface, we’re uncovering new, more sustainable ways for our clients to meet the needs of their customers and achieve their business and energy transition goals.

**Job Description**:
Working effectively in a busy environment, the Administrator will provide support to the Senior Contracts & Executive Assistant - Earth Data EAMEK Team, in the effective running of the departmental unit. With general office duties to include, typing and document generation, travel arrangements, handling enquiries, creating and maintaining filing systems, maintaining spreadsheets, creating purchase requests, assisting with meeting bookings, printing and binding client contracts or records and other ad hoc duties as and when needed.

**Principle Accountabilities**

Administration:

- Proficiently support the production and control of corporate reporting and documentation for the business, including contracts, reports, presentations, marketing materials, and Quality, Health, Safety, and Environment (QHSE) documentation.
- Demonstrate and manage best practices and cost effectiveness in all central administration functions.
- Assist in maintaining electronic and manual filing systems, primarily for contract processes, with a focus on transitioning to a more efficient electronic system where applicable.
- Ensure that all tasks adhere to the company's style branding and reflect professionalism, with an understanding of the company's operating, financial, and management systems.
- Respond to work requests and arrange a suitable program to address them.

Travel and Logistics:

- Provide logístical support to managers, including diary management and meeting support.
- Participate in projects and functions aimed at improving operational procedures and project/service delivery.
- Provide travel support to other business lines during periods of absence.
- Assist with courier or special delivery requests, primarily involving client and company legal documents or tenders. This may involve printing multiple copies with original wet ink signatures and company stamps.
- Assist in arranging team gatherings or special events (e.g., Christmas lunch, team-building activities).
- Assist in organizing team training sessions.
- Assist in collating and binding client audit records according to project requirements and any other client tracking needs.

Finance:

- Create purchase requests for the Earth Data department.
- Ensure that new suppliers are approved in the system.
- Assist in invoice approvals, verifying costs against contracts or purchase orders.

Additional Responsibilities:

- Distribute mail within the departmental area, ensuring efficient handling of correspondence.
- Coordinate with staff members in other departments or external contacts to fulfill requests.
- Participate in staff meetings and discussions, making a positive contribution to the future development of the administration team.
- Be willing to undergo training to effectively carry out assigned tasks.
- Comply with and actively promote the company's quality, health, and safety policies, procedures, and standards at all times, reinforcing these policies to ensure the well-being of the team.
- Respond to fire/emergency alarm system activations in accordance with established procedures.
- Maintain a professional and competent image of the business at all times.
- Undertake any other reasonable tasks, appropriate to your position, as assigned by your line manager.

**Qualifications**:
**Skills and Experiences**:

- Proficiency in computer software packages, including the Microsoft suite, internet, and office-based systems.
- Demonstrated experience and competence in administrative roles.
- Knowledge and competence in administrative processes and procedures.
- Good general education.
- Strong skills in spelling, punctuation, grammar, and English language.
- Highly developed communication and interpersonal skills, including liaising with senior staff and external entities.
- Proven initiative, attention to detail, and organizational skills, with the ability to prioritize conflicting demands.
- Adaptability to new and changing circumstances and a positive response to change.
- Excellent interpersonal skills.
- Proficient typing skills.

LI-Hybrid

Additional Information
**Why work at CGG?**
- Competitive salary commensurate with experience
- Initial 22 days annual leave with future increases, complemented by a flexible buying and selling holiday program
- Company pension with generous employer contribution
- Wellbeing Unmind app - puts you in control of your mental health
- A flexible benefits platform with numerous discount schemes - gym membership, restaurants, cinema tickets, and much more
- Cycle purchase scheme
- Flexible Private Medical & Dental care programmes

**We are Flexible**
- Flexible Working - through our hybrid working scheme, we offer a flexible blend of home and office

  • Business Support Admin

    3 months ago

    Crawley, United Kingdom Bridge of Hope Full time

    **Job Title: Business Support Administrator** **Location**: Hybrid working; principal place of business in Crawley **Salary**: £28,000 - £31,000 per annum / 37.5 hrs per week **Working Hours**: 37.5 hours per week (Monday to Friday) **Introduction**: As a Business Support Administrator, you will play a pivotal role in ensuring the smooth and efficient...

  • Business Administrator

    3 months ago

    Crawley, United Kingdom Access Garage Doors Ltd Full time

    Business Coordinator Based in Crawley, West Sussex **Salary**: £25,000-£28,000 per annum dependent on experience Immediate Start Successful Garage Door distribution and installation company seeks a full-time experienced Business Coordinator. This is a great opportunity to play a key part in an active sales and purchasing team. Responsibilities will...

  • Business Support Assistant

    3 months ago

    Crawley, United Kingdom Pink Tile Education - Sussex Full time

    Business Support Assistant - Crawley, West Sussex - Full-time (37 hours) - September - 12 week probation to permanent contract. Term time only. We are seeking to appoint an experienced Business Support Assistant, who is approachable, efficient and resourceful at all times. You will be passionate about working within our school as we continue our school...

  • Sales Administrator

    3 months ago

    Crawley, United Kingdom Universal Business Team Full time

    UBT Recruitment are proud to be working with an established family-run SME based in Crawley. As a Sales Administrator you will be responsible for providing an outstanding experience for each customer you come in contact with and giving the customers the best possible solution in the quickest time possible. **Key Duties and Responsibilities of a Sales...

  • Project Administrator

    3 months ago

    Crawley, United Kingdom William Reed Business Media Ltd Full time

    **Who we are**: **Are you detail-oriented with exceptional organisational skills and a passion for the events industry? We are seeking a Project Administrator to join our exhibitions team, contributing to the success of our shows by ensuring seamless coordination and administration.** We are **William Reed.** We are the leading expert in the global Food &...

  • Administrative Support Specialist

    2 weeks ago

    Crawley, West Sussex, United Kingdom RSK Group Full time

    RSK Group is seeking a highly organized and dedicated Administrator to join their team in a full-time, permanent position. This role involves managing various administrative tasks and supporting the team in a fast-paced environment.Key Responsibilities:Manage incoming communications and respond to queries in a timely and professional mannerMaintain accurate...

  • Administrative Support Specialist

    4 days ago

    Crawley, West Sussex, United Kingdom RSK Group Full time

    RSK Group is seeking a highly organized and dedicated Administrator to join their team in a full-time, permanent position. This role involves managing various administrative tasks and supporting the team in a fast-paced environment.Key Responsibilities:Manage incoming communications and respond to queries in a timely and professional mannerMaintain accurate...

  • HR Support Administrator

    3 months ago

    Crawley, United Kingdom OCS Group Full time

    **About The Role**: **Job Title: HR Support Administrator** **Location: Ipswich** **Salary: Competitive** **Hours per week: Monday to Friday - 09:00 - 17:30, 08:00 - 16:30** **Business Overview** Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range...

  • Pipefitter

    2 weeks ago

    Crawley, United Kingdom Meridian Business Support Full time

    Meridian requires Blue Card Pipefitters for a Data Centre project in Crawley, RH10Long term work is available until December.Site Address: Crawley, RH10 Start Date: Monday 2nd SeptemberDuties: Sprinkler Install, Press fit, Low pressureHours: 8am - 4:30pm (8 hours paid)Pay: £27.50 per hour CIS - Paid WeeklyCards/Tickets: CSCS Blue CardDuration: 3 MonthsFree...

  • Business Administration Apprentice

    3 months ago

    Crawley, United Kingdom Talented People Full time

    Responsibilities: - Administration duties include, understanding job descriptions and sourcing CVs to assist matching skills sets - Creating registration packs and keeping stocked - Make tea and coffee for guests - Welcome process for visitors - Reference checking - Research projects - Purchasing offices supplies and maintaining stock and welcome area with...

  • Global Support Administrator

    2 weeks ago

    Crawley, United Kingdom Lloyd Recruitment Services Ltd Full time

    Lloyd Recruitment Services is excited to partner with a growing global business in Crawley who are seeking a Global Support Administrator to join their team. The Role: As a Global Support Administrator, you will play a key role in streamlining and enhancing the company's operational processes. Reporting to the Operations Manager, you will collaborate with...

  • Global Support Administrator

    1 month ago

    Crawley, United Kingdom Lloyd Recruitment - East Grinstead Full time

    Lloyd Recruitment Services is excited to partner with a growing global business in Crawley who are seeking a Global Support Administrator to join their team. The Role: As a Global Support Administrator, you will play a key role in streamlining and enhancing the company's operational processes. Reporting to the Operations Manager, you will collaborate with...

  • Administrative Support Specialist

    5 days ago

    Crawley, West Sussex, United Kingdom RSK Group Full time

    RSK Group is a leading environmental and engineering consultancy that is seeking a highly organized and detail-oriented Administrator to join their team. This is a full-time, permanent position that will provide the successful candidate with the opportunity to work in a dynamic and supportive environment.About the Role:Provide administrative support to the...

  • Administrative Support Specialist

    4 days ago

    Crawley, West Sussex, United Kingdom RSK Group Full time

    RSK Group is a leading environmental and engineering consultancy that is seeking a highly organized and detail-oriented Administrator to join their team. This is a full-time, permanent position that will provide the successful candidate with the opportunity to work in a dynamic and supportive environment.About the Role:Provide administrative support to the...

  • Administrative Support Officer

    2 weeks ago

    Crawley, West Sussex, United Kingdom Sussex Partnership NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced and skilled Administrative Support Officer to provide high-level administrative support to our Deputy Service Director and Consultant Clinical Psychologist. This is a pivotal role that requires excellent organizational skills, attention to detail, and the ability to work under pressure.Main ResponsibilitiesProvide...

  • HR Administrative Support Specialist

    3 weeks ago

    Crawley, West Sussex, United Kingdom Holt Executive Full time

    Holt Executive is collaborating with a prominent electro-optics design and manufacturing organization, seeking an HR Administrative Support Specialist to enhance their HR team by providing essential administrative assistance.The HR Administrative Support Specialist will oversee various administrative functions and deliver extensive support throughout the...

  • Operations Administrator

    3 months ago

    Crawley, United Kingdom William Reed Business Media Ltd Full time

    **Who we are**: **We are looking for an experienced administrator to join our 50 Best team!** **50 Best** is the global leader in premium gastronomic awards events, widely recognized as the leading innovator within our field. Our brand portfolio now includes The World’s 50 Best Hotels, The World’s 50 Best Restaurants, Asia’s 50 Best Restaurants, Latin...

  • Administrative Support Specialist

    6 days ago

    Crawley, West Sussex, United Kingdom First Recruitment Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Customer Service Administrator to join our team at First Recruitment Services. As a key member of our customer service team, you will be responsible for providing administrative support and ensuring seamless communication between customers and suppliers.Key ResponsibilitiesCustomer Delivery...

  • Business Administration Level 3 Apprenticeship

    3 months ago

    Crawley, United Kingdom EVC Full time

    **Apprentice Job Summary**: Join our Operations team as an apprentice, working closely on day-to-day activities within the department. This role is designed for individuals eager to learn and contribute to various aspects of business operations. As an apprentice, you will play a vital role in updating databases, communicating with EVC clients and customers,...

  • Service Support Administrator

    4 days ago

    Crawley, West Sussex, United Kingdom Neurocore Llc Full time

    Job SummaryWe are seeking a highly skilled Service Support Administrator to join our team at Neurocore Llc. As a Service Support Administrator, you will be responsible for providing exceptional customer support through various channels, including telephone, email, and remote monitoring tools.Key ResponsibilitiesProvide timely and effective customer support...