Assistant Company Secretary

2 months ago

Basingstoke, United Kingdom The AA Full time

**Company description**:
**Job Title**:Assistant Company Secretary

**Location**: Basingstoke (Hybrid Working)

**Employment Type**:Full Time/Permanent

Solution bringers. Day makers. Extra milers. We are the AA. And we keep everyone’s show on the road. There for our members wherever and whenever they need us, we’re always ready for anything. That’s why, for over 100 years, we’ve continued to evolve and adapt. Today, as the nation’s number one motoring organisation, we offer a range of excellent products and services to millions of customers.

With supportive ownership from two of the world’s leading private equity houses and a clear vision, we’d love for you to join us as we transform and continue to build momentum towards delivering on our ambitious vision.

**This is the job**:
As our **Assistant Company Secretary**, you’ll be part of a legal, privacy and company secretary team of highly engaged and high performing professionals. This role offers hybrid working where you have the flexibility to work between home and our London and Basingstoke offices. There is the potential to work fully remote as long as you can be available to attend Board and Committee meetings in London and Basingstoke and other ad hoc events.

**What will I be doing?**:
You’ll be the principal stakeholder for co sec on a day-to-day basis, managing, administering and co-ordinating all co sec activities of all AA entities, including governance practices and statutory compliance. You’ll be supported by and will work closely with the General Counsel and Company Secretary as well as the Heads of Legal. To be successful you’ll also need to build strong working relationships across the business and in particular with the Finance team.

You will also:

- Liaise with external co sec service providers in other jurisdictions as necessary, including Jersey and Gibraltar.
- Maintain statutory registers, and records for approximately 40+ entities, including the main operational entities, joint ventures, acquired business entities and legacy companies.
- Manage Board and Committee meetings on an end to end basis including diarising and preparing agenda, meeting packs and minutes, as required, in a timely manner and to a high standard, as well as allocation of subsequent actions, working closely with executives to ensure actions are delivered as set.
- Work closely with Executive and Non-Executive Directors and their respective Assistants providing professional, prompt support and information.
- Assist in ensuring compliance with all relevant laws and guidance and where appropriate, providing advice and guidance as required.
- Review & develop statutory compliance processes & procedures to reflect best practice and improve efficiency.
- Assist in implementing any restructuring or changes whether for tax or other purposes or in the preparation for or post completion formalities of corporate transactions such as M&A and refinancings.

**What do I need?**:
**Capability, knowledge, and experience**:

- Proven experience using GEMS or Blueprint software and an ICSA qualification/Degree level education
- Previous experience using Diligent isn't essential but would be desirable
- Excellent drafting and analytical skills and be disciplined in record keeping, documentation and organisation
- Strong IT skills in the MS Office suite is essential along with excellent written and verbal communication skills and proven experience in project management.

**Personal Characteristics**:

- A positive can-do attitude and a willingness to be flexible within the team environment.
- A high degree of pride in your work, a keen eye for detail, be confident and articulate and able to interact and provide support to executives and board members
- The ability to build trusting relationships and credibility with key stakeholders and successfully network both internally and externally to understand and introduce latest best practice / methods.
- The ability to learn to use new technology and be capable of working with numerical information

Be a strong team player who is willing to help out in the team and pick up work, no matter what level it is.

**Additional Information**:
As a valued member of our team, you’ll have access to a range of fully supported development programmes, designed to help you progress in your career with us. Whether you’re looking to grow in your current role, or learn new skills and take on greater responsibilities, we can help you build the career you’re looking for here.

Good conduct matters to us. Our teams are motivated by doing the right thing for both customers and colleagues, and in line with our values, we ask all our employees to act with honesty & integrity and respect for others at all times.

We hope to hear from you soon.

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